Strategic Executive Assistant—Development & Events

Catholic Charities of New York; New York (NY); On-site; USD 62,000 - 68,000; Full time

Job summary

Catholic Charities of New York is seeking an Executive Assistant, Development and Events to provide high-level administrative and strategic support to the head of Development. You will manage communications, scheduling, and coordination across internal teams and external partners, supporting a calendar of major donor events and board activities.

The role reports to the Senior Director of Development and Events, with a team environment involving 4 direct reports (growing to 5–7).

Qualifications

• 5-7 years of experience supporting C-suite or senior executives.
• Experience interacting with donors, Board members, and other senior external contacts.
• Proficiency in Microsoft Office (Outlook, calendar management, PowerPoint, Excel).
• Excellent organizational skills with ability to manage competing deadlines.

Responsibilities

• Act as primary contact for the Senior Director and manage communications with internal teams and external partners.
• Manage Senior Director's calendar and protect time for meetings.
• Prepare briefing materials for donor and Board meetings.
• Draft and edit correspondence, agendas, and presentations.
• Arrange travel and prepare itineraries for events in the New York region.
• Process expense reports, invoices, and contracts with Finance.

Skills

Calendar management

Executive support

Donor relations

Communication

Microsoft Office

Education

Bachelor's degree preferred

Tools

Raiser's Edge

Job description

Catholic Charities of New York is seeking an Executive Assistant, Development and Events to provide high-level administrative and strategic support to the head of Development. You will manage communications, scheduling, and coordination across internal teams and external partners, supporting a calendar of major donor events and board activities.

The role reports to the Senior Director of Development and Events, with a team environment involving 4 direct reports (growing to 5–7).