Executive Assistant, Development & Events — Donor Relations

Catholic Charities of the Archdiocese of New York; New York (NY); On-site; USD 62,000 - 68,000; Full time

Job summary

Catholic Charities of the Archdiocese of New York seeks an Executive Assistant, Development and Events to provide high-level administrative and strategic support to the Senior Director of Development. You will manage communications, calendars, travel, and coordination with internal teams and external partners for a calendar of major events.

The role supports fundraising, donor relations, and board activities, coordinating with a growing team.

Qualifications

• Bachelor's degree preferred; equivalent professional experience considered.
• 5-7 years supporting C-suite or senior executives is required for this role.
• Experience interacting with donors, Board members, and other senior external and corporate contacts.
• Exceptional organizational skills with meticulous attention to detail and ability to manage competing deadlines.

Responsibilities

• Act as primary point of contact for the Senior Director, managing internal and external communications, including email correspondence, development and events team, and stakeholder updates
• Management of Senior Director's calendar, resolving competing demands and protecting time for internal and external meetings
• Prepare briefing materials for donor and Board meetings
• Draft and edit correspondence, agendas, and presentations for the Senior Director's review
• Arrange travel and prepare itineraries for meetings and events across the New York region
• Process expense reports, invoices, and contracts, and resolve questions with Finance
• Screen incoming requests, prioritizing and redirecting them as appropriate
• Maintain organized files, including confidential donor records
• Schedule cultivation and solicitation meetings, record contact reports in Raiser's Edge, and track next steps
• Coordinate acknowledgment and stewardship correspondence, including letters, proposals, pledge reminders, and recognition materials
• Serve as a professional first point of contact for donors, Board members, and event chairs
• Prepare materials for Board and committee meetings, including agendas and revenue reports
• Ability to handle confidential donor and financial information with discretion
• Support the annual event calendar (gala, luncheon, receptions) and track sponsorships and guest lists
• Coordinate with vendors, venues, printers, and mailhouses on schedules and materials
• Staff events on site (registration, check-in, volunteer coordination)
• Track deadlines for materials and ensure timely delivery
• Maintain shared documents and version control
• Schedule recurring meetings and circulate notes
• Order supplies and maintain event paperwork and licensing

Skills

Calendar management

Executive support

Donor relations

Communication

Discretion

Education

Bachelor's degree preferred

Tools

Microsoft Office

Raiser's Edge

Job description

Catholic Charities of the Archdiocese of New York seeks an Executive Assistant, Development and Events to provide high-level administrative and strategic support to the Senior Director of Development. You will manage communications, calendars, travel, and coordination with internal teams and external partners for a calendar of major events.

The role supports fundraising, donor relations, and board activities, coordinating with a growing team.