Senior Development & Events Executive Assistant

Catholic Charities, Archdiocese of New York; New York (NY); On-site; USD 62,000 - 68,000; Full time

Job summary

Catholic Charities, Archdiocese of New York seeks an Executive Assistant, Development and Events to provide high-level administrative and strategic support to the Senior Director of Development and Events. You will manage communications, calendars, and coordination with internal teams, donors, boards, and vendors.

The role leads event support for a calendar of 15–20 annual events, ensuring timely materials, reporting, and collaboration with a growing team while maintaining discretion and mission

Qualifications

• 5–7 years supporting C-suite or senior executives.
• Experience interacting with donors, Board members, and external contacts.
• Proficiency in Microsoft Office; Raiser's Edge experience a plus.
• Exceptional organizational skills with attention to deadlines.
• Discretion with confidential information; strong written communication.

Responsibilities

• Act as primary contact for the Senior Director and manage communications.
• Manage the Senior Director's calendar and travel arrangements.
• Prepare briefing materials for donor and Board meetings.
• Draft correspondence, agendas, and presentations.
• Track donor communications and fundraising materials in Raiser's Edge.
• Support event planning for major annual events and staff events.
• Coordinate with vendors and manage office operations.

Skills

Executive support

Calendar management

Donor relations

Event coordination

Executive communication

Discretion

Nonprofit experience

Education

Bachelor's degree or equivalent experience

Tools

Raiser's Edge CRM

Microsoft Office (Outlook, PowerPoint, Excel)

Job description

Catholic Charities, Archdiocese of New York seeks an Executive Assistant, Development and Events to provide high-level administrative and strategic support to the Senior Director of Development and Events. You will manage communications, calendars, and coordination with internal teams, donors, boards, and vendors.

The role leads event support for a calendar of 15–20 annual events, ensuring timely materials, reporting, and collaboration with a growing team while maintaining discretion and mission