Senior Executive Assistant, Development & Donor Ops

City Harvest; New York (NY); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Full benefits

403(b) retirement

Pet Insurance

Mental Health Services

Discounted staff perks

Job summary

City Harvest is seeking an Executive Assistant, Development in Brooklyn, NY to provide strategic administrative support to the Chief Development Officer and the Development leadership. You will coordinate calendars, travel, meetings, and donor-related activities to ensure fundraising efficiency and donor engagement.

The role focuses on enabling frontline fundraisers by handling administrative tasks, coordinating cross-functional activities, and supporting reporting and pipeline management in a

Qualifications

• Minimum of 5 years of executive assistant, administrative, office management, or related experience supporting senior leaders.
• Strong organizational, project management, and time-management skills.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• High degree of professionalism, confidentiality, discretion, and judgment.

Responsibilities

• Provide executive support to the Chief Development Officer, managing a complex calendar, scheduling meetings, coordinating travel, preparing expense reports, and ensuring alignment of priorities.
• Coordinate leadership and department-wide meetings, including scheduling, logistics, materials preparation, and follow-up.
• Support the Board Development Committee with scheduling and materials.
• Assist with donor engagement activities, including scheduling, briefing preparation, donor tracking, and meeting follow-up.
• Support fundraising reporting, portfolio reviews, and CRM updates.

Skills

Executive support

Project management

Time management

Communication

Discretion

Office software

Calendar management

Tools

Outlook

Excel

PowerPoint

Teams

Job description

City Harvest is seeking an Executive Assistant, Development in Brooklyn, NY to provide strategic administrative support to the Chief Development Officer and the Development leadership. You will coordinate calendars, travel, meetings, and donor-related activities to ensure fundraising efficiency and donor engagement.

The role focuses on enabling frontline fundraisers by handling administrative tasks, coordinating cross-functional activities, and supporting reporting and pipeline management in a