Strategic Executive Assistant, Construction Operations

The Waldinger Corporation; Des Moines (IA); On-site; USD 60,000 - 72,000; Full time

Benefits offered by this job

Paid holidays

Health, dental and vision insurance

Growth potential with a stable company

Paid vacation

Health club reimbursement

Wellness program

Job summary

The Waldinger Corporation in Des Moines, IA seeks an Executive Assistant, Construction Operations to provide high-level administrative support, legal operations coordination, and business process alignment. You will manage complex calendars, travel, and confidential documentation while assisting leadership with contracts and compliance.

Responsibilities include calendar and travel management, contract administration support, cross-functional project coordination, and oversight of recurring

Qualifications

• 5-8 years of executive administration, contract administration, legal administration, or related experience.
• Associate Degree in business administration, legal studies, or related field preferred or equivalent experience.
• Physical Demand: Sedentary
• Minimal Travel

Responsibilities

• Coordinates complex calendars, travel, correspondence, reports, expenses, and confidential activities for assigned leaders.
• Provides administrative and operational support for legal and contracting activities.
• Coordinates organizational initiatives, executive commitments, special projects, and action items.
• Coordinates leadership meetings, planning sessions, events, and annual business processes.
• Administers tracking processes, licenses, renewals, and capital asset documentation.
• Conducts business and public-record research and coordinates document revisions for contract administration.

Skills

Calendar management

Travel coordination

Legal research

Contract administration

Document coordination

Education

Associate degree in business or legal studies

Tools

Microsoft Office

Document management system

Job description

The Waldinger Corporation in Des Moines, IA seeks an Executive Assistant, Construction Operations to provide high-level administrative support, legal operations coordination, and business process alignment. You will manage complex calendars, travel, and confidential documentation while assisting leadership with contracts and compliance.

Responsibilities include calendar and travel management, contract administration support, cross-functional project coordination, and oversight of recurring