Executive Assistant, Construction and Legal

The Waldinger Corporation; Des Moines (IA); On-site; USD 60,000 - 72,000; Full time

Benefits offered by this job

Paid holidays

Health, dental and vision insurance

Growth potential with a stable company

Paid vacation

Health club reimbursement

Wellness program

Job summary

The Waldinger Corporation in Des Moines, IA seeks an Executive Assistant, Construction Operations to provide high-level administrative support, legal operations coordination, and business process alignment. You will manage complex calendars, travel, and confidential documentation while assisting leadership with contracts and compliance.

Responsibilities include calendar and travel management, contract administration support, cross-functional project coordination, and oversight of recurring

Qualifications

• 5-8 years of executive administration, contract administration, legal administration, or related experience.
• Associate Degree in business administration, legal studies, or related field preferred or equivalent experience.
• Physical Demand: Sedentary
• Minimal Travel

Responsibilities

• Coordinates complex calendars, travel, correspondence, reports, expenses, and confidential activities for assigned leaders.
• Provides administrative and operational support for legal and contracting activities.
• Coordinates organizational initiatives, executive commitments, special projects, and action items.
• Coordinates leadership meetings, planning sessions, events, and annual business processes.
• Administers tracking processes, licenses, renewals, and capital asset documentation.
• Conducts business and public-record research and coordinates document revisions for contract administration.

Skills

Calendar management

Travel coordination

Legal research

Contract administration

Document coordination

Education

Associate degree in business or legal studies

Tools

Microsoft Office

Document management system

Job description

DescriptionThe Waldinger Corporation has an opportunity for a qualified Executive Assistant, Construction Operations at our Des Moines, IA Office.

DescriptionThe Waldinger Corporation has an opportunity for a qualified Executive Assistant, Construction Operations at our Des Moines, IA Office. Job SummaryProvides high-level administrative, legal operations, and business process coordination that enables leadership to focus on organizational priorities and supports the accurate and timely administration of contracts and confidential information. Maintains reliable processes for executive commitments, legal documentation, meetings, annual business activities, and division-specific requirements. Coordinates work across leadership, legal, finance, operations, and other functions to improve visibility, timely follow-through, and business continuity. Responsibilities

• Executive Administration: Coordinates complex calendars, travel, correspondence, reports, expenses, and confidential administrative activities for assigned leaders. Maintains visibility into competing priorities and organizes information so leadership can focus on strategic and operational objectives. Supports effective decision making through accurate preparation, documentation, and follow-through.
• Legal And Contract Administration: Provides administrative and operational support for legal and contracting activities under the direction of designated legal leadership. Maintains contract documentation, approved language, reference materials, and related records to support consistency and compliance. Coordinates contract intake, routing, approvals, execution, retention, and status tracking to ensure agreements move efficiently through established processes.
• Leadership Priorities And Project Coordination: Coordinates organizational initiatives, executive commitments, special projects, approvals, and action items through completion. Maintains visibility into progress, facilitates follow-up among stakeholders, and supports timely resolution of outstanding items. Improves administrative efficiency by supporting consistent processes, documentation, and business practices across the division.
• Meetings, Events And Annual Business Processes: Coordinates leadership meetings, planning sessions, retreats, business reviews, industry functions, and other assigned events. Organizes agendas, materials, logistics, documentation, and follow-up activities that support effective decision making and execution. Administers recurring planning, budget, ranking, recognition, and incentive-related processes that support annual business objectives.
• Division Compliance And Administrative Support: Administers assigned tracking processes, records, licenses, certifications, renewals, and capital asset documentation. Coordinates reminders, approvals, and follow-up activities that support accurate records and timely completion of recurring requirements. Provides backup support for designated administrative functions to help maintain business continuity.
• Legal Research And Document Coordination: Conducts assigned business and public-record research and organizes findings for review by legal leadership. Coordinates document comparisons, approved revisions, supporting materials, and version control activities associated with contract administration. Supports legal education and communication initiatives through scheduling, coordination, and distribution of materials.

Requirements

• 5-8 years of executive administration, contract administration, legal administration, or related experience.
• Associate Degree in business administration, legal studies, or related field preferred or equivalent experience.
• Physical Demand: Sedentary
• Minimal Travel

We Offer

• Paid holidays
• Health, dental and vision insurance
• Growth potential with a stable company
• Paid vacation
• Health club reimbursement
• Wellness plan with lifestyle spending account
• 401k with company match and profit-sharing
• Continuing education and advancement opportunities
• Tuition reimbursement
• Term, AD&D and Dependent Life insurances
• Prepaid Legal

The Waldinger Corporation is an EOE, including disability/vets. The Waldinger Corporation participates in E-Verify.