Strategic Executive Assistant: Calendar, Travel & Communications

ATS Automation Tooling Systems Inc; Warminster Township (Bucks County); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health, Dental, Vision

401(K) with company match

Paid Time Off and Holidays

Career advancement opportunities

Tuition assistance

Job summary

SP Industries Inc., an ATS Company, seeks an Executive Assistant to support our leadership team in Warminster, PA. The role emphasizes managing priorities, confidential information, and acting as a trusted partner in a fast-paced environment.

Responsibilities include calendar management, presentations, correspondence, travel planning, and creating polished reports, while upholding the highest standards of professionalism and discretion.

Qualifications

• Post-secondary education in Business Administration, Office Administration, Executive Administration, or a related field.
• Minimum of two years of experience in an administrative, executive assistant, or office support role.
• Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, Access, Visio, and other business software.
• Strong organizational, administrative, and time management skills with exceptional attention to detail.
• Demonstrated ability to prioritize competing demands and meet deadlines in a fast-paced environment.
• Excellent interpersonal, verbal, and written communication skills, with the ability to interact professionally with employees, leaders, customers, and external stakeholders.
• Ability to work independently with minimal supervision while contributing effectively within a collaborative team environment.
• Proven ability to exercise sound judgment, maintain confidentiality, and demonstrate initiative in resolving issues.
• Strong customer service orientation and a proactive, solutions-focused approach.

Responsibilities

• Manage complex calendars, schedule appointments, and coordinate meetings using Microsoft Outlook.
• Prepare, edit, format, and maintain professional presentations, reports, spreadsheets, and other business documents.
• Draft, proofread, and distribute correspondence, including emails, letters, reports, and other communications.
• Independently respond to routine internal and external correspondence on behalf of leadership.
• Coordinate internal and external meetings, including agenda preparation, meeting logistics, room bookings, and catering arrangements as required.
• Receive, sort, distribute, and maintain records of incoming and outgoing correspondence.
• Utilize advanced Microsoft Office skills to format PowerPoint or Word documents, including tables, graphics, Excel integrations and document organization.
• Track action items and assignments, follow up with stakeholders, and prepare status reports to ensure timely completion of deliverables.
• Prepare, consolidate, and distribute periodic reports and presentation materials.
• Maintain electronic and physical filing systems, ensuring records are organized, secure, and readily accessible.
• Coordinate domestic and international travel arrangements, including flights, accommodations, itineraries, and expense documentation.
• Handle highly sensitive and confidential information with discretion and professionalism.
• Assist in the planning, coordination, and execution of corporate meetings, events, and employee engagement activities.
• Provide general administrative support and undertake additional responsibilities as assigned.
• Ensure all business activities are conducted in accordance with the ATS Code of Business Conduct and the highest ethical standards.
• Comply with all applicable health, safety, and environmental policies, procedures, and regulations.

Skills

Microsoft Office

Outlook

Time management

Communication

Attention to detail

Confidentiality

Education

Post-secondary education in Business Administration or Office Administration

Tools

PowerPoint

Excel

Word

Visio

Access

Job description

SP Industries Inc., an ATS Company, seeks an Executive Assistant to support our leadership team in Warminster, PA. The role emphasizes managing priorities, confidential information, and acting as a trusted partner in a fast-paced environment.

Responsibilities include calendar management, presentations, correspondence, travel planning, and creating polished reports, while upholding the highest standards of professionalism and discretion.