Strategic Executive Assistant: Calendar, Projects & Impact

United Surgical Partners International, Inc; Nashville (TN); On-site; USD 55,000 - 75,000; Full time

Job summary

United Surgical Partners International, Inc. is seeking an Executive Assistant to support the executive team by managing calendars, travel, and communications.

You will prepare reports and presentations, coordinate meetings, and assist with project documentation and budgeting. Ideal candidates have 2–3 years of executive administrative experience, strong organizational skills, and the ability to handle confidential information with discretion.

Qualifications

• High school education or equivalent is required.
• Bachelor’s degree in a related field is preferred.
• 2–3 years of executive-level administrative support experience.

Responsibilities

• Provide comprehensive administrative support to the executive team, including calendars and travel.
• Prepare reports, correspondence, and presentations aligned with standards.
• Coordinate meetings, agendas, minutes, and action item follow-ups.
• Assist with project management, data analysis, and project documentation.
• Maintain confidential files with discretion and professionalism.
• Support budgeting and expense tracking in line with guidelines.
• Oversee document management, records, and supply inventory.
• Liaise with executives, staff, and external stakeholders to ensure collaboration.
• Help implement administrative policies and drive continuous improvement.

Skills

Organizational skills

Time management

Attention to detail

Communication

Discretion

Problem solving

Team collaboration

Adaptability

Independence

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Microsoft Office Suite

Email/calendar apps

Job description

United Surgical Partners International, Inc. is seeking an Executive Assistant to support the executive team by managing calendars, travel, and communications.

You will prepare reports and presentations, coordinate meetings, and assist with project documentation and budgeting. Ideal candidates have 2–3 years of executive administrative experience, strong organizational skills, and the ability to handle confidential information with discretion.