Executive Assistant

SP Industries Inc.; Warminster Township (Bucks County); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health benefits

401(k) matching

Paid time off

Job summary

SP Industries Inc. in Warminster, PA is seeking an Executive Assistant to join our team. You will support executive leadership by managing calendars, preparing documents, and coordinating meetings with a focus on confidentiality and professionalism.

This role requires strong organizational skills, exceptional communication, and the ability to handle multiple priorities in a fast-paced environment. Domestic and international travel coordination and adherence to our Code of Conduct are essential

Qualifications

• Minimum two years of experience in an administrative, executive assistant, or office support role.
• Advanced proficiency in Microsoft Office applications including Outlook, Word, Excel, PowerPoint, Access, Visio.
• Strong organizational, administrative, and time management skills with attention to detail.
• Ability to prioritize competing demands and meet deadlines in a fast-paced environment.
• Excellent interpersonal, verbal, and written communication skills with professionals at all levels.

Responsibilities

• Manage complex calendars, schedule appointments, and coordinate meetings using Outlook.
• Prepare, edit, format, and maintain presentations, reports, and other business documents.
• Draft, proofread, and distribute correspondence including emails and letters.
• Independently respond to routine internal and external correspondence for leadership.
• Coordinate internal and external meetings, including agenda prep, logistics, and catering.

Skills

Calendar management

Microsoft Office

Communication skills

Confidential information handling

Travel coordination

Education

Post-secondary education in Business Administration or related field

Tools

Outlook

PowerPoint

Excel

Word

Visio

Access

Job description

SP Industries Inc., an ATS Company, is seeking an Executive Assistant to join our team in Warminster, PA. This role is ideal for a professional who thrives in a fast-paced environment, excels at managing priorities and confidential information, and enjoys being a trusted partner to executive leadership.

Key Responsibilities

• Manage complex calendars, schedule appointments, and coordinate meetings using Microsoft Outlook.
• Prepare, edit, format, and maintain professional presentations, reports, spreadsheets, and other business documents.
• Draft, proofread, and distribute correspondence, including emails, letters, reports, and other communications.
• Independently respond to routine internal and external correspondence on behalf of leadership.
• Coordinate internal and external meetings, including agenda preparation, meeting logistics, room bookings, and catering arrangements as required.
• Receive, sort, distribute, and maintain records of incoming and outgoing correspondence.
• Utilize advanced Microsoft Office skills to format PowerPoint or Word documents, including tables, graphics, Excel integrations and document organization.
• Track action items and assignments, follow up with stakeholders, and prepare status reports to ensure timely completion of deliverables.
• Prepare, consolidate, and distribute periodic reports and presentation materials.
• Maintain electronic and physical filing systems, ensuring records are organized, secure, and readily accessible.
• Coordinate domestic and international travel arrangements, including flights, accommodations, itineraries, and expense documentation.
• Handle highly sensitive and confidential information with discretion and professionalism.
• Assist in the planning, coordination, and execution of corporate meetings, events, and employee engagement activities.
• Provide general administrative support and undertake additional responsibilities as assigned.
• Ensure all business activities are conducted in accordance with the ATS Code of Business Conduct and the highest ethical standards.
• Comply with all applicable health, safety, and environmental policies, procedures, and regulations.

Qualifications

Education

• Post-secondary education in Business Administration, Office Administration, Executive Administration, or a related field.

Experience & Skills

• Minimum of two years of experience in an administrative, executive assistant, or office support role.
• Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, Access, Visio, and other business software.
• Strong organizational, administrative, and time management skills with exceptional attention to detail.
• Demonstrated ability to prioritize competing demands and meet deadlines in a fast-paced environment.
• Excellent interpersonal, verbal, and written communication skills, with the ability to interact professionally with employees, leaders, customers, and external stakeholders.
• Ability to work independently with minimal supervision while contributing effectively within a collaborative team environment.
• Proven ability to exercise sound judgment, maintain confidentiality, and demonstrate initiative in resolving issues.
• Strong customer service orientation and a proactive, solutions-focused approach.

HSE All employees have the responsibility to work in a safe manner and report any health, safety or environmental concern to their manager or supervisor in a timely manner.

Employee responsibilities for Health, Safety and Environment include:

• Work in compliance with divisional health, safety and environmental procedures
• Refrain from removing or altering safety devices or guarding unless hazardous energies are controlled through lockout-tagout methods
• Report any unsafe conditions or unsafe acts
• Report defect in any equipment or protective device
• Ensure that the required protective equipment is used for the assigned tasks
• Attend all required health, safety and environmental training
• Report any accidents/incidents to supervisor
• Assist in investigating accidents/incidents
• Refrain from engaging in any prank, contest, feat of strength, unnecessary running or rough and boisterous conduct

Why SP Industries Inc?

• We provide a wide range of innovative and high-quality scientific products that improve people’s lives
• We offer a robust health and welfare benefits package that includes Life, Health, Dental, Vision
• We offer 401(K) including company match, Paid Time Off annually + Paid Holidays
• You will enjoy career Advancement Opportunities and Tuition Assistance to help you achieve your goals and continue your career growth

EEO and Aff…

SP is an Equal Opportunity Employer, dedicated to a policy of non-discrimination in employment on any basis and takes affirmative action to ensure equal employment opportunities. It is our policy to provide our employees and applicants with equal employment opportunities in accordance with applicable laws and not to discriminate on the basis of race, color, religion, ancestry, national origin, age, marital status, sex, gender identification, sexual orientation, genetic information, political belief, pregnancy, citizenship, handicap or disability, status as a veteran or member of the U.S. military, or any other characteristic protected by applicable federal, state, or local laws. SP's Aff…

Pay Transparency Nondiscrimination Provision

SP will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.