Strategic Executive Assistant | AI-Driven Efficiency & Growth

Apogee Consulting Group; Indianapolis (IN); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Generous benefits package

Five weeks of vacation (depending on经验

Company-matched 401(k)

Medical, dental, and vision insurance

Job summary

Apogee Consulting Group is seeking an Executive Assistant to partner with the Executive Team, providing strategic administrative and operational support in a fast-paced environment. The role emphasizes judgment, discretion, and proactive problem-solving to align with organizational priorities and growth.

The ideal candidate will be highly organized, proactive, and possess strong communication and relationship-building skills to drive alignment and seamless execution of initiatives across the

Qualifications

• Bachelor’s Degree in business, project management, or related subject area is preferred
• 3+ years of experience in A/E contracting, design, and construction
• Proficiency with BQE Core, Microsoft Office Suite, and AI software
• Willingness to travel up to 10–15% of the time
• Work in an open office environment

Responsibilities

• Manage and maintain the Executive’s calendar, coordinating internal and external meetings
• Identify and implement opportunities to automate and streamline executive and company-wide workflows using AI and agentic AI tools
• Organise logistics for leadership meetings, including agenda preparation, meeting notes, and follow-ups
• Maintain Executive correspondence, opening, sorting, filing, and distributing mail and email appropriately
• Prepare reports, presentations, and documentation as requested
• Process and track expense reports and liaise with accounting on behalf of the Executives
• Handle confidential materials and information with professionalism and discretion
• Assist in planning and executing internal events, trainings, and celebrations
• Support special initiatives and projects to improve efficiency and communication
• Assist Executives in completing reports and providing statistical data as needed

Skills

Strong communication

Discretion

Proactive mindset

Relationship building

Education

Bachelor’s Degree in business/PM or related

Tools

BQE Core

Microsoft Office Suite

AI software

Job description

Apogee Consulting Group is seeking an Executive Assistant to partner with the Executive Team, providing strategic administrative and operational support in a fast-paced environment. The role emphasizes judgment, discretion, and proactive problem-solving to align with organizational priorities and growth.

The ideal candidate will be highly organized, proactive, and possess strong communication and relationship-building skills to drive alignment and seamless execution of initiatives across the