Strategic Executive Assistant & AI-Driven Ops Partner

Apogee Consulting Group; Raleigh (NC); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Generous salary

Up to five weeks of vacation (depends)

Medical, dental, and vision insurance

Short and long-term disability

Life Insurance

HSA & FSA Options

Employee Assistance Program

Company-matched 401(k)

8 paid holidays with Birthday floating

Professional license bonuses

Educational reimbursement

Job summary

Apogee Consulting Group in Raleigh, NC, seeks an Executive Assistant to support the Executive Team with strategic administrative and operational functions in a fast-paced, growth-focused environment.

The ideal candidate is highly organized, proactive, discreet, and communicative, capable of coordinating calendars, meetings, and reports while identifying opportunities to streamline workflows and leverage AI tools. A collaborative culture and generous benefits await.

Qualifications

• Bachelor’s degree preferred in business or related field.
• 3+ years of experience in A/E contracting, design, and construction.
• Proficiency with BQE Core and MS Office.
• Willingness to travel 10-15%.

Responsibilities

• Manage and maintain the Executive’s calendar, coordinating internal and external meetings.
• Identify and implement opportunities to automate and streamline executive and company-wide workflows using AI and agentic AI tools.
• Organise logistics for leadership meetings, including agenda preparation, meeting notes, and follow-ups.
• Maintain Executive correspondence, opening, sorting, filing, and distributing mail and email appropriately.
• Prepare reports, presentations, and documentation as requested.
• Process and track expense reports and liaise with accounting on behalf of the Executives.
• Handle confidential materials and information with professionalism and discretion.
• Assist in planning and executing internal events, trainings, and celebrations.
• Support special initiatives and projects as assigned, with a focus on improving efficiency and communication.
• Assist the Executives in the completion of reports, correspondence, documentation, and expense reports. Track and provide statistical data as needed by the Executive.

Skills

Calendar management

Executive support

Travel coordination

AI tools

Communication

Education

Bachelor's Degree

Tools

BQE Core

Microsoft Office

AI software

Job description

Apogee Consulting Group in Raleigh, NC, seeks an Executive Assistant to support the Executive Team with strategic administrative and operational functions in a fast-paced, growth-focused environment.

The ideal candidate is highly organized, proactive, discreet, and communicative, capable of coordinating calendars, meetings, and reports while identifying opportunities to streamline workflows and leverage AI tools. A collaborative culture and generous benefits await.