Executive Assistant

Page Mechanical Group, Inc.; Charlotte (NC); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Generous salary

Up to five weeks of vacation (depending on experience)

Medical, dental, and vision insurance

Life Insurance

HSA & FSA Options

Company-matched 401(k)

8 paid holidays

Professional license bonuses

Continued educational reimbursement

Job summary

A leading mechanical services company is seeking an Executive Assistant to provide high-level administrative support to the President. This role demands discretion, excellent communication, and a proactive approach. Responsibilities include managing calendars, organizing meetings, maintaining correspondence, and handling confidential information. Ideal candidates possess critical thinking skills and experience in the A/E contracting field. This position offers a salary range of $50,000 - $65,000 and generous benefits including vacation, insurance, and professional development opportunities.

Qualifications

• 3 or more years of experience in A/E contracting, design, and construction.

Responsibilities

• Manage and maintain the executive's calendar.
• Organize logistics for leadership meetings.
• Maintain executive correspondence.
• Prepare reports and presentations.
• Process and track expense reports.
• Handle confidential materials.
• Assist in planning internal events.
• Support special initiatives and projects.

Skills

Excellent communication skills

Critical thinking skills

Proactive mindset

Education

Bachelor’s degree in business, project management, or related subject area

Tools

BQE

Microsoft Office Suite

ATS System

Job description

Overview

The Executive Assistant provides high-level administrative support to the President. This role requires discretion, responsiveness, excellent communication skills, and a proactive mindset. The ideal candidate possesses exceptional critical thinking skills, a relentless pursuit of effectiveness, and a passion for elevating lives through impactful initiatives.

Responsibilities

• Manage and maintain the executive's calendar, coordinating internal and external meetings.
• Organize logistics for leadership meetings, including agenda preparation, meeting notes, and follow-ups.
• Maintain executive correspondence, opening, sorting, filing, and distributing mail and email appropriately.
• Prepare reports, presentations, and documentation as requested.
• Process and track expense reports and liaise with accounting on behalf of the executive.
• Handle confidential materials and information with professionalism and discretion.
• Assist in planning and executing internal events, training, and celebrations.
• Support special initiatives and projects as assigned, with a focus on improving efficiency and communication.
• Assist the executive in the completion of reports, correspondence, documentation, and expense reports. Track and provide statistical data as needed by the Executive.
• Take on special projects as needed.
• Salary Range: $50,000 - $65,000

Education and Experience

• Education Requirements: Bachelor’s degree in business, project management, or related subject area
• Work Experience: 3 or more years of experience in A/E contracting, design, and construction.

Software Skills and Knowledge

• Computer Skills: BQE, Microsoft Office Suite, ATS System

Work Environment

• This position will be in an open office work environment.

Benefits

Apogee Consulting Group's greatest asset is its staff. In addition to a safe and cheerful workplace, we offer generous benefits to all employees.

• Generous salary
• Up to five weeks of vacation (depending on experience)
• Medical, dental, and vision insurance with company assistance
• Free Short and long-term disability insurance, Life Insurance
• HSA & FSA Options
• Employee Assistance Program
• Company-matched 401(k)
• 8 paid holidays with 1 Birthday floating holiday to use at your discretion
• Professional license bonuses
• Continued educational reimbursement with manager pre-approval.