Strategic Executive Assistant - Admissions & Financial Aid

Working at Quinnipiac University; Hamden (CT); On-site; USD 65,000 - 95,000; Full time

Job summary

Quinnipiac University seeks an Executive Assistant to the Dean of Admissions and Financial Aid. This full-time, on-site role provides executive support, budget administration, and coordination of divisional operations to advance enrollment goals.

The position requires 3–5 years of administrative experience, strong communication, and proficiency with Microsoft Office. Regular remote work is not available; on-site collaboration with university staff and external partners is essential.

Qualifications

• Bachelor's degree in business administration or related field is required.
• 3–5 years of progressively responsible administrative or executive support experience.
• Excellent written, verbal, and presentation communication skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with budget administration, financial tracking, reconciliation, and procurement processes.
• Strong project management and organizational skills coordinating multiple priorities.
• Experience coordinating meetings, events, and leadership activities with senior staff.

Responsibilities

• Provide high-level operational and administrative support to the Dean of Admissions and Financial Aid.
• Coordinate divisional leadership meetings and monitor follow-up actions.
• Assist in development, administration, and reconciliation of divisional budgets.
• Manage procurement card activity and financial record documentation.
• Support enrollment-related activities and strategic initiatives.
• Serve as liaison between the Dean's Office and university stakeholders.

Skills

Project management

Interpersonal skills

Communication skills

Education

Bachelor's degree in business administration or related field

Tools

Microsoft Office Suite

Ellucian Colleague

Job description

Quinnipiac University seeks an Executive Assistant to the Dean of Admissions and Financial Aid. This full-time, on-site role provides executive support, budget administration, and coordination of divisional operations to advance enrollment goals.

The position requires 3–5 years of administrative experience, strong communication, and proficiency with Microsoft Office. Regular remote work is not available; on-site collaboration with university staff and external partners is essential.