Strategic Executive Admin & Projects Lead

Roche; Indianapolis (IN); Hybrid; USD 68,000 - 127,000; Full time

Job summary

Roche in Indianapolis seeks a Senior Administrative Specialist to provide high-impact administrative and operational support to two Senior Directors and their teams. You will manage complex calendars, travel, and meetings, act as a liaison with stakeholders, and prepare strategic documents to keep projects aligned on patient outcomes.

The role requires substantial experience with executive support, discretion, and process improvement in a fast-paced environment.

Qualifications

• 7+ years of administrative experience supporting senior leaders, or 5+ with an Associate’s, or 2+ with a Bachelor’s.
• Experience coordinating complex calendars and travel in a matrixed organization.
• Ability to handle confidential information with discretion and professional integrity.

Responsibilities

• Orchestrate executive calendars, travel logistics, and meeting agendas.
• Serve as central liaison with internal teams and external partners.
• Prepare and synthesize presentations, budgets, trackers, and org charts.
• Lead administrative projects and ensure milestones are met.
• Oversee training compliance alignment (LSO) and standards.
• Protect sensitive data with discretion and independent judgment.

Skills

Self-Direction

Proactivity

AI Integration

Process Improvement

Calendar Management

Executive Communication

Multi-Tasking

Education

High School Diploma + 7+ years

Associate’s Degree + 5+ years

Bachelor’s Degree + 2+ years

Tools

Microsoft 365

Google Workspace

PM tools

Job description

Roche in Indianapolis seeks a Senior Administrative Specialist to provide high-impact administrative and operational support to two Senior Directors and their teams. You will manage complex calendars, travel, and meetings, act as a liaison with stakeholders, and prepare strategic documents to keep projects aligned on patient outcomes.

The role requires substantial experience with executive support, discretion, and process improvement in a fast-paced environment.