Strategic Executive Assistant & Operations Partner

Roche; Indianapolis (IN); On-site; USD 68,000 - 127,000; Full time

Benefits offered by this job

Bonus potential

On-site Indianapolis Campus

Job summary

Roche Indianapolis is seeking a Senior Administrative Specialist to partner with senior leadership within the Roche Support Network Centralized Services Organization. You will manage calendar, travel, meetings, contracts, and data reporting, while coordinating cross-functional projects and onboarding new hires.

The role requires independent judgment, advanced computer skills, and the ability to handle confidential information.

Qualifications

• High School Diploma or equivalent with at least 7 administrative or related years supporting a senior leader or equivalent.
• Preferred: strong multi-tasking, time management, and organizational skills to adapt to changing priorities.
• Excellent written, oral, and interpersonal communication skills with positive stakeholder relations.
• Advanced computer skills across spreadsheets, presentations, and enterprise software suites (Google Workspace, MS Office, Concur, Workday, HR Systems).
• Experience with or willingness to learn and leverage AI tools within Roche ecosystem.
• Ability to exercise independent judgment and handle confidential information.
• Ability to make informed decisions in the absence of the executive.
• Contribute to a high performing and thriving culture.

Responsibilities

• Calendar, Travel & Meeting Logistics: manage senior leadership time, schedule appointments, complex meetings, and travel itineraries.
• Oversee preparation, logistics, presentations, agendas, and distribution of meeting minutes for internal/external meetings.
• Prepare routine and non-routine internal/external communications; act as primary liaison with internal peers and external vendors.
• Coordinate daily administrative tasks, contract processing, and maintain confidential records and digital filing.
• Procurement specialist: manage full PO lifecycle, SOWs, contract routing via DocuSign, requisitions, accruals, and blanket PO balances.
• Research, collect, and analyze data to generate trends, budget reports, and dashboards; provide data-driven recommendations.
• Support candidate interviewing, recruitment logistics, and new-hire onboarding for smooth integration.
• Drive improvements to enhance team culture and operational quality systems.

Skills

Multi-tasking

Time management

Organizational skills

Written communication

Oral communication

Interpersonal skills

Experience supporting senior leader

Education

High School Diploma or equivalent

Associate's Degree

Bachelor's Degree

Tools

Google Workspace

MS Office Suite

Concur

Workday

HR Systems

Job description

Roche Indianapolis is seeking a Senior Administrative Specialist to partner with senior leadership within the Roche Support Network Centralized Services Organization. You will manage calendar, travel, meetings, contracts, and data reporting, while coordinating cross-functional projects and onboarding new hires.

The role requires independent judgment, advanced computer skills, and the ability to handle confidential information.