Sr Administrative Specialist

F. Hoffmann-La Roche AG; Indianapolis, Northern (IN, KY); Hybrid; USD 68,000 - 127,000; Full time

Benefits offered by this job

Hybrid on-campus schedule

Discretionary annual bonus

Job summary

Roche in Indianapolis, Indiana seeks a Senior Administrative Specialist to deliver critical executive-level support to two senior directors, managing calendars, travel, meetings, and communications.

You will lead projects, manage budgets and trackers, oversee training compliance, and safeguard confidential information with discretion.

This hybrid role requires strong tech skills, strategic multitasking, and the ability to partner with cross-functional teams to keep patient outcomes as a priority.

Qualifications

• At least 7 years supporting senior leaders or equivalent experience.
• Associate’s Degree in administrative field with 5+ years experience.
• Bachelor’s Degree with 2+ years administrative experience.

Responsibilities

• Orchestrate complex executive calendars, travel logistics, and meeting agendas.
• Serve as central liaison with internal stakeholders and external partners.
• Prepare, review, and synthesize presentations, budgets, trackers, and org charts.
• Lead administrative projects and programs ensuring milestones are met on time.
• Oversee training compliance alignment and regional operational adherence.
• Safeguard sensitive data with discretion and independent judgement.
• Identify bottlenecks and propose pragmatic improvements to efficiency.

Skills

Self-Direction

AI Tools

Calendar Management

Travel Planning

Project Coordination

Executive Communication

Discretion & Confidentiality

Education

High School Diploma or equivalent

Associate’s Degree

Bachelor’s Degree

Tools

Microsoft 365

Google Workspace

Project Management Tools

Job description

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.### ### The Position### The OpportunityAs a Senior Administrative Specialist, you will provide critical, high-impact administrative and operational partnership for two Senior Directors and their broader leadership teams. You will navigate a dynamic, matrixed environment, managing confidential organizational priorities and driving project deliverables that keep our teams aligned and focused on patient outcomes.* Orchestrate complex executive calendars, high-volume domestic and international travel logistics, and end-to-end meeting agendas while proactively mitigating scheduling conflicts.* Serve as the central communication liaison and subject matter expert for the department, interfacing with internal cross-functional stakeholders and external global partners.* Prepare, review, and synthesize complex departmental presentations, operational budgets, project trackers, and organizational organizational charts using advanced digital tools.* Lead and coordinate specialized administrative projects, operational programs, and team initiatives, ensuring milestones are met on time and with high quality.* Oversee training compliance alignment (such as Local Safety Officer/LSO requirements) and ensure regional team operational adherence to established standards.* Safeguard sensitive business, personnel, and organizational data with the utmost discretion and independent judgment.* Identify process bottlenecks across general operations and recommend pragmatic solutions to enhance overall organizational efficiency.## **Who You Are:****Minimum Qualifications:*** High School Diploma or equivalent with at least 7 years of previous administrative or related experience that includes supporting a senior leader of an organization; or an Associate’s Degree with 5 years of administrative or related experience; or a Bachelor’s Degree with 2 years of administrative or related experience.## **Preferred Experience*** **Self-Direction & Proactivity:** Proven track record of taking full ownership of executive-level operations, anticipating business needs, and executing with minimal direction.* **Modern Tech Savviness & AI Integration:** Advanced proficiency across enterprise software (Microsoft 365, Google Workspace, PM tools) with a proactive approach to adopting emerging technologies, including AI productivity tools and workflow automation.* **Complex Organization & Planning:** Expertise in managing high-volume calendars, complex domestic/international travel, and multi-faceted projects with strict attention to detail and competing deadlines.* **Strategic Multi-Tasking:** Exceptional ability to prioritize, balance, and execute diverse operational functions simultaneously in a fast-paced environment.* **Executive-Level Communication:** Superior written and verbal communication skills, with the ability to draft high-level correspondence, synthesize complex information, and interface seamlessly with internal leadership and external partners.* **Critical Thinking & Independent Judgment:** Demonstrated capacity to employ advanced reasoning, resolve ambiguous operational bottlenecks, and make high-stakes decisions independently.* **Discretion & Confidentiality:** Impeccable professional ethics and absolute discretion when managing sensitive corporate data, personnel records, and executive communications.This role is based in Indianapolis, Indiana, and offers a hybrid schedule working 3 day per week on campus.This role is not eligible for relocation benefits.The expected salary range for this position based on the primary location of Indianapolis, IN is $68,100 - 126,500. Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors permitted by law. A discretionary annual bonus may be available based on individual and Company performance.