Executive & Administrative Operations Lead

Roche

Indianapolis (IN)

On-site

USD 68,000 - 127,000

Full time

2 days ago

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Job summary

Roche in Indianapolis is seeking a Senior Administrative Specialist to serve as a strategic partner to senior leadership within Roche Support Network Centralized Services. You will handle calendar and travel logistics, coordinate meetings, manage communications with internal and external stakeholders, and ensure accurate confidential records while aligning with local training requirements.

The role covers purchasing, data analytics, onboarding, and process improvements, with a daily on-site

Qualifications

High School Diploma or equivalent with 7+ years of admin support to senior leaders.
Associate's Degree with 5+ years of admin experience.
Bachelor's Degree with 2+ years admin experience.

Responsibilities

Calendar, travel & meeting logistics: manage senior leadership time, travel, agendas, and minutes.
Communications & stakeholder liaison: prepare routine and non-routine communications; liaise with internal/external partners.
Operational & department support: handle contracts/agreements and confidential records; ensure training compliance.
Purchasing support: manage PO lifecycle, SOW prep, contract routing, requisitions, and accruals.
Reporting, analytics & metrics: collect/analyze data to generate budgets and dashboards.
Team onboarding & recruitment support: coordinate interviews and onboarding processes.
Process optimization & quality systems: drive improvements to operational quality and culture.