Hybrid Executive Support & Operations Specialist

F. Hoffmann-La Roche AG; Indianapolis, Northern (IN, KY); Hybrid; USD 68,000 - 127,000; Full time

Benefits offered by this job

Hybrid on-campus schedule

Discretionary annual bonus

Job summary

Roche in Indianapolis, Indiana seeks a Senior Administrative Specialist to deliver critical executive-level support to two senior directors, managing calendars, travel, meetings, and communications.

You will lead projects, manage budgets and trackers, oversee training compliance, and safeguard confidential information with discretion.

This hybrid role requires strong tech skills, strategic multitasking, and the ability to partner with cross-functional teams to keep patient outcomes as a priority.

Qualifications

• At least 7 years supporting senior leaders or equivalent experience.
• Associate’s Degree in administrative field with 5+ years experience.
• Bachelor’s Degree with 2+ years administrative experience.

Responsibilities

• Orchestrate complex executive calendars, travel logistics, and meeting agendas.
• Serve as central liaison with internal stakeholders and external partners.
• Prepare, review, and synthesize presentations, budgets, trackers, and org charts.
• Lead administrative projects and programs ensuring milestones are met on time.
• Oversee training compliance alignment and regional operational adherence.
• Safeguard sensitive data with discretion and independent judgement.
• Identify bottlenecks and propose pragmatic improvements to efficiency.

Skills

Self-Direction

AI Tools

Calendar Management

Travel Planning

Project Coordination

Executive Communication

Discretion & Confidentiality

Education

High School Diploma or equivalent

Associate’s Degree

Bachelor’s Degree

Tools

Microsoft 365

Google Workspace

Project Management Tools

Job description

Roche in Indianapolis, Indiana seeks a Senior Administrative Specialist to deliver critical executive-level support to two senior directors, managing calendars, travel, meetings, and communications.

You will lead projects, manage budgets and trackers, oversee training compliance, and safeguard confidential information with discretion.

This hybrid role requires strong tech skills, strategic multitasking, and the ability to partner with cross-functional teams to keep patient outcomes as a priority.