Strategic Executive Admin & Operations Partner

Roche; Pleasanton (CA); On-site; USD 73,000 - 136,000; Full time

Job summary

Roche in Pleasanton seeks an Executive Administrative Partner to support an Oncology and Genetics Life Cycle Leader. You will manage calendars, travel, communications, and complex administrative tasks, handling confidential information and coordinating cross-functional activities.

The role involves meeting and event planning, budget responsibilities, and training/onboarding of staff. It requires strong organization, communication, and leadership skills in a fast-paced healthcare environment.

Qualifications

• High School diploma required.
• 4+ years of relevant administrative assistant experience, 6 years preferred.
• Must have working knowledge of Gmail and other Google software (gSheets, gDocs, etc) in addition to MS Office applications: Word, Excel, PowerPoint, Access and related office software programs.
• Excellent attention to detail and effective planning and organizational skills are required and must have experience managing multiple tasks and assignments.
• Must have strong verbal and written communication skills. Communicates clearly, concisely, thoroughly and in a highly professional and timely manner with all internal and external partners/stakeholders.
• Proven track record and experience handling highly confidential or sensitive information in a consistently appropriate and effective manner
• Business and financial acumen; have an in-depth understanding of business operations and is capable of performing financial and other business analyses and reporting
• Eagerness to learn and willingness to proactively contribute to overall business success and team health
• Problem-solving and decision-making skills
• Leadership skills and ability to drive process improvement best practice initiatives across an organization
• Partnering and negotiation skills and ability to influence others without authority; strong interpersonal skills and considerable organizational savvy; knows how to navigate internally to find the appropriate resources and contacts in an expeditious and effective manner

Responsibilities

• Calendar management for the Leader’s schedule and agenda with best-practice time management.
• Book and manage complex domestic and international travel logistics, conference calls, and attendance.
• Channel executive communications and materials efficiently across the organization.
• Plan and organize team meetings, manage arrangements, and prepare agendas, minutes.
• Plan and organize large-scale events with full budget responsibility.
• Organize employee and team events, anniversaries, and team-building activities.
• Assist with the team budget, monitor Travel & Expenses costs, and prepare expense reports.
• Coordinate interview scheduling, office moves, and vendor relationships.
• Edit and format executive-level presentations, reports, and legal documents.
• Manage department Intranet pages and GDrives for critical information.
• Serve as go-to person for operational inquiries and lead onboarding/training materials.
• Lead new systems/process training and act as Training Solution Tool Administrator.
• Participate in cross-functional meetings, promote new ways of working, and support process improvements.
• Provide backup support to other leaders and teams as needed.

Skills

Attention to detail

Communication skills

Organizational skills

Confidentiality handling

Problem-solving

Leadership

Negotiation

Team collaboration

Calendar management

Travel coordination

Education

High School diploma

Tools

Gmail

Google Sheets

Google Docs

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Access

Job description

Roche in Pleasanton seeks an Executive Administrative Partner to support an Oncology and Genetics Life Cycle Leader. You will manage calendars, travel, communications, and complex administrative tasks, handling confidential information and coordinating cross-functional activities.

The role involves meeting and event planning, budget responsibilities, and training/onboarding of staff. It requires strong organization, communication, and leadership skills in a fast-paced healthcare environment.