CEO Office Executive Partner & Strategic Scheduler

Genentech; San Francisco (CA); On-site; USD 119,000 - 220,000; Full time

Job summary

Genentech seeks a Senior Executive Administrative Business Partner to the CEO, joining a high-caliber Office of the CEO team in South San Francisco. You will curate the CEO’s calendar, coordinate global logistics, and act as a poised ambassador to internal and external stakeholders.

You will manage confidential information with discretion, oversee contracts and expenses, and lead onboarding initiatives while mentoring the administrative community.

Qualifications

• Bachelor’s degree and 7+ years of progressive administrative and operations experience including direct support of a CEO.
• Ability to manage high-level, confidential information with absolute discretion and act as a thought partner to leadership.
• Mastery of multi-time-zone calendar management and international travel itineraries; anticipate scheduling friction.
• Experience with cloud-based collaboration tools like Google Drive and handling pre-reads.

Responsibilities

• Strategic Calendar Orchestration: Masterfully manage the CEO’s rhythm of business across multiple time zones, ensuring alignment with top-tier priorities and maintaining consistent engagement with key stakeholders and direct reports.
• End-to-End Meeting & Logistics Excellence: Direct all aspects of executive readiness, from curating critical pre-reads to overseeing complex AV/catering needs and executing flawless, multi-leg global travel itineraries.
• High-Stakes Communication & Ambassadorship: Serve as a poised liaison for the CEO’s office, handling highly sensitive information with discretion.
• Operational & Financial Stewardship: Oversee contracts, purchase orders, and complex expense reporting to ensure smooth CEO Office operations.
• Culture & Team Collaboration: Partner with the CEO support team to enhance employee engagement and mentor the administrative community.

Skills

CEO support experience

High-volume calendar management

International travel itineraries

Confidential information handling

AI innovation in operations

Autonomy and urgency

Ability to travel internationally

In-office presence flexibility

Education

Bachelor’s degree

Tools

Google Drive

PO/Invoicing systems

Enterprise procurement systems (MyBuy, cSuite)

Job description

Genentech seeks a Senior Executive Administrative Business Partner to the CEO, joining a high-caliber Office of the CEO team in South San Francisco. You will curate the CEO’s calendar, coordinate global logistics, and act as a poised ambassador to internal and external stakeholders.

You will manage confidential information with discretion, oversee contracts and expenses, and lead onboarding initiatives while mentoring the administrative community.