Strategic Exec Assistant - Advancement & PR

Eastern New Mexico University; Portales (NM); On-site; USD 42,000 - 54,000; Full time

Job summary

Eastern New Mexico University is seeking an administrative partner to support the Office of the Vice President of Advancement and Public Relations. The role focuses on calendar management, meeting coordination, and cross-team collaboration with a seasoned VP.

The ideal candidate brings strong MS Office and communication skills, experience in donor outreach, and the ability to manage travel logistics and reporting. This is a hands-on, detail-oriented position in a university setting.

Qualifications

• A high school diploma or equivalent certificate and a minimum of six years of related experience are required.
• Proficient in MS Office, especially Word, Excel, Outlook and PowerPoint.
• Strong writing/editing skills and attention to detail are essential.

Responsibilities

• Maintain VPAPR's calendar and coordinate internal/external meetings using MS Teams, Zoom, email and phone.
• Arrange meetings with stakeholders, prepare agendas, minutes and follow-up items.
• Screen calls, assist student workers, and manage internal communications for Advancement.
• Conduct constituent outreach planning, travel arrangements and itineraries locally and nationwide.
• Help develop donor engagement materials and coordinate division-wide reports.
• Enter and maintain donor records in Banner and other databases as they come online.
• Provide cross-team support and reconcile purchasing card charges and PO requests.
• Regular attendance and flexibility to perform other duties as assigned.

Skills

MS Office Suite

Calendar management

Communication skills

Event coordination

Education

High school diploma or equivalent

Tools

MS Teams

Zoom

Banner

Job description

Eastern New Mexico University is seeking an administrative partner to support the Office of the Vice President of Advancement and Public Relations. The role focuses on calendar management, meeting coordination, and cross-team collaboration with a seasoned VP.

The ideal candidate brings strong MS Office and communication skills, experience in donor outreach, and the ability to manage travel logistics and reporting. This is a hands-on, detail-oriented position in a university setting.