Strategic Admin Partner, Advancement & PR

Public Value; Portales (NM); On-site; USD 36,000 - 48,000; Full time

Job summary

Eastern New Mexico University in Portales, NM seeks an Administrative Assistant to support the Office of the Vice President of Advancement and Public Relations. The role handles calendar management, meeting coordination, travel planning, and donor records in Banner, with collaboration across the division.

You will prepare agendas, minutes, screen calls, manage communications, and assist with constituent outreach and reporting. Strong MS Office and writing skills are essential.

Qualifications

• High school diploma or equivalent with at least six years of related experience.
• Tech-savvy with MS Office and Zoom.
• Detail-oriented writer and editor.
• Ability to gather and analyze data and complete routine assignments independently.
• Organize and manage workflows; collaboratively delegate across the division.
• Establish and maintain cooperative relationships with faculty, administrators and Advancement and Public Relations staff and managers.
• Strong interest in people, stories, and philanthropy in higher education.

Responsibilities

• Maintain VPAPR calendar and adjust meetings using MS Teams, Zoom, email, and phone.
• Arrange meetings with VPAPR staff, boards, faculty, and campus partners; prepare agendas and minutes.
• Screen calls and assist with Information Desk student workers.
• Plan trips and constituent visits; conduct outreach plans and book flights, hotels, rental cars, and restaurants.
• Support post-trip follow-up and donor engagement materials.
• Review and coordinate contact reports, strategy statements, and solicitation materials.
• Data entry and maintenance of donor records in Banner and other databases.
• Provide administrative support to other advancement teams; reconcile charges and PO requests.

Skills

MS Office

Zoom

Policy interpretation

Writer / Editor

Data analysis

Workflow management

Relationship building

Team collaboration

Education

High school diploma

Job description

Eastern New Mexico University in Portales, NM seeks an Administrative Assistant to support the Office of the Vice President of Advancement and Public Relations. The role handles calendar management, meeting coordination, travel planning, and donor records in Banner, with collaboration across the division.

You will prepare agendas, minutes, screen calls, manage communications, and assist with constituent outreach and reporting. Strong MS Office and writing skills are essential.