Foundation Administrative & Donor Operations Coordinator

Eastern New Mexico University; Portales (NM); On-site; USD 38,000 - 54,000; Full time

Job summary

Eastern New Mexico University in Portales, NM, is seeking an Administrative Office Coordinator to serve as the central administrative and operational support for the Foundation. The role ensures smooth day-to-day functions, manages processes, coordinates communications, supports donor and board activities, and assists with events and projects that advance the Foundation's mission.

Reporting to the AVPA, you will supervise student workers, maintain filing systems, handle basic financial tasks,

Qualifications

• High school diploma or equivalent; at least two years of administrative office support experience.
• Experience in nonprofit, higher education, or professional office environment preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Responsibilities

• Manage front office operations including phone, email, mail, and visitor reception.
• Maintain office systems, supplies, and vendor relationships.
• Provide executive‑level administrative support to the AVPA and the Director of Annual Giving and Engagement.
• Coordinate logistics for board and committee meetings, including scheduling, materials, and minutes; and events, including registrations and materials.
• Assist with donor correspondence and donor database updates.
• Ensure consistent branding across materials.
• Supervise student employees if applicable.

Skills

Organizational skills

Communication skills

Microsoft Office

Customer service

Confidentiality and discretion

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Eastern New Mexico University in Portales, NM, is seeking an Administrative Office Coordinator to serve as the central administrative and operational support for the Foundation. The role ensures smooth day-to-day functions, manages processes, coordinates communications, supports donor and board activities, and assists with events and projects that advance the Foundation's mission.

Reporting to the AVPA, you will supervise student workers, maintain filing systems, handle basic financial tasks,