Strategic Events & Operations Specialist (Hybrid, SF)

Bain & Company, Inc.; San Francisco (CA); Hybrid; USD 73,000 - 88,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Paid time off

Fully vested 401(k)

Life and long-term disability保险

Job summary

Bain & Company, Inc. in San Francisco seeks a Specialist, Business Operations & Events to create exceptional experiences for Bay Area teams. You will oversee event calendars, coordinate logistics, manage vendors, and ensure smooth execution of in-office and offsite events.

The role also supports broader Business Operations activities, collaborating with colleagues across departments and regional functions. A hybrid schedule with three days in the office is required.

Qualifications

• Bachelor's degree or equivalent combination of education, training, and experience.
• At least three years of experience in administrative support and/or event planning.
• Strong organizational and time management skills, with excellent attention to detail.
• Ability to manage competing priorities, meet deadlines, and handle confidential information with discretion.
• Proficiency in Microsoft Windows, Outlook, Word, Excel, and PowerPoint.
• Ability to work independently and collaborate effectively with cross-functional teams.
• Strong customer service orientation and a collaborative, team-focused approach.
• Ability to work in the San Francisco office three days + per week and attend relevant events.
• Flexibility to work occasional evenings and overtime as event schedules require.
• Commitment to working cooperatively with colleagues and upholding Bain's Operating Principles.

Responsibilities

• Plan and coordinate in-office and offsite events, meetings, and trainings, ensuring a seamless experience for attendees.
• Support site selection and contract negotiations for large-scale events, including office celebrations, leadership retreats, and team gatherings.
• Maintain the office events calendar, coordinating schedules to avoid conflicts and maximize participation.
• Manage event communications, including invitations, reminders, logistical details, and post-event feedback surveys.
• Bring creative ideas to event planning, collaborating with event hosts and committees to deliver engaging experiences.
• Partner with Business Operations and Human Resources to ensure events align with internal policies.
• Make timely decisions during live events to resolve unexpected challenges and maintain a positive attendee experience.
• Build and maintain relationships with local event venues, vendors, and service providers.
• Coordinate event logistics, including catering, audiovisual requirements, accommodations, and venue arrangements.
• Support event expense submissions and reconciliations, ensuring accuracy and timely completion.
• Partner with Office Services to coordinate food and beverage arrangements for in-office events.
• Support additional office events and initiatives, including budget tracking and event logistics.

Skills

Organizational skills

Time management

Cross-functional collaboration

Customer service orientation

Independent work

Team collaboration

Education

Bachelor's degree or equivalent

Tools

Microsoft Windows

Outlook

Word

Excel

PowerPoint

Job description

Bain & Company, Inc. in San Francisco seeks a Specialist, Business Operations & Events to create exceptional experiences for Bay Area teams. You will oversee event calendars, coordinate logistics, manage vendors, and ensure smooth execution of in-office and offsite events.

The role also supports broader Business Operations activities, collaborating with colleagues across departments and regional functions. A hybrid schedule with three days in the office is required.