Strategic Events Coordinator – Conferences & Partnerships

BTIG; New York (NY); On-site; USD 100,000 - 140,000; Full time

Benefits offered by this job

Healthcare (medical, dental, vision)

Life insurance

Disability leave

Paid vacation

Paid holidays

401(k) employee retirement plan

Adoption assistance

Sick and Safe Leave

Job summary

BTIG is seeking a Special Events Associate to support their virtual and in-person event marketing across multiple departments. The role involves coordinating conferences, panels, private dinners and other events, ensuring seamless planning and execution with strong customer service.

The ideal candidate has a Bachelor's degree with 2-5 years in event planning, excels at juggling multiple projects, and can manage calendars, budgets and contracts while coordinating with stakeholders.

Qualifications

• Bachelor's Degree with 2-5 years of experience in event planning logistics and meeting scheduling.
• Superior attention to detail, organization, discretion and sound judgement.
• Exhibit strong work ethic and set high standards of excellence.
• Understanding the relationship between hospitality and client development.
• Excellent time management skills with the ability to manage multiple projects concurrently.
• Motivated, self-starter, ability to work independently while coordinating the project plans with the teams.
• Ability to build both internal and external relationships.
• Demonstrate leadership, influencing, negotiation and decision-making skills.
• Able to wear many hats and work in fast paced environment.

Responsibilities

• Coordinate and manage planning and logistics for in-person and virtual events, including sponsorship opportunities, hosted conference, industry conferences, panel discussions, group events and internal events
• Manage the calendar of upcoming events, the event budgets and maintain metrics post-event
• Provide business unit stakeholders with timelines, feedback and status updates
• Preparing, communicate and facilitate written logistical specifications, event requirements and contracts with venues and event partners. Keeping updated on venue developments/new venues, speakers etc
• Take on special projects and project management responsibilities as assigned
• Coordinate with Corporate Communications to ensure BTIG branding, including invitations, signage, press releases, event signage, banners, lanyards and name badges, notepads, folders, pens and manage the marketing inventory
• Provide a post-event wrap up including final attendees, budget reconciliation, observations, suggestions for following year, event surveys and debriefs of the event/conference to the meeting venue
• Confirm food and beverage menus
• Travel, as needed, to in-person events

Skills

Event planning

Logistics coordination

Budget tracking

Calendar management

Vendor management

Communication

Time management

Project coordination

Relationship building

Negotiation

Education

Bachelor's Degree

Job description

BTIG is seeking a Special Events Associate to support their virtual and in-person event marketing across multiple departments. The role involves coordinating conferences, panels, private dinners and other events, ensuring seamless planning and execution with strong customer service.

The ideal candidate has a Bachelor's degree with 2-5 years in event planning, excels at juggling multiple projects, and can manage calendars, budgets and contracts while coordinating with stakeholders.