Events Coordinator: Client & Team Experiences

HITT Contracting Inc; Washington (District of Columbia); On-site; USD 67,000 - 87,000; Full time

Benefits offered by this job

Bonuses

Health benefits (medical, dental,视on)

401(k) with employer match

Wellness reimbursement

Paid holidays and time off

Job summary

HITT Contracting Inc in Washington, DC seeks an Events Associate to support planning, coordination, and execution of large-scale internal and client-facing events across the enterprise. You will collaborate with the Events Manager, Team Member Engagement, and Marketing to deliver moments that reflect our brand.

The ideal candidate is highly organized, service-oriented, and able to manage multiple priorities in a fast-paced environment.

Qualifications

• Bachelor’s degree or equivalent experience in marketing, communications, hospitality, business, or related field.
• 1–3 years of experience in event coordination, marketing, hospitality, or related field preferred.
• Strong organizational and task-management skills with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication, sound judgment, and a polished, service-oriented approach.
• Attention to detail and ability to proofread event communications and materials accurately.

Responsibilities

• Plan and execute HITT’s internal and client-facing events across the enterprise.
• Develop event briefs, timelines, checklists, production schedules, and contact lists.
• Coordinate event logistics: registration, guest lists, invitations, attendee communications, signage, badges, and materials.
• Prepare RSVP forms, tracking, attendance reports, and updates to the event team.
• Assist with vendor research, quotes, orders, and on-site coordination.
• Support event budgets by processing invoices and tracking expenses.

Skills

Organizational skills

Communication skills

Detail-oriented

Relationship building

Travel flexibility

Education

Bachelor’s degree in marketing, communications, hospitality, business, or a related field preferred; equivalent relevant experience will be considered.

Tools

Microsoft Office

Event registration platforms

CRM systems

Project management tools

Adobe Creative Cloud

Microsoft Dynamics

ClickDimensions

Job description

HITT Contracting Inc in Washington, DC seeks an Events Associate to support planning, coordination, and execution of large-scale internal and client-facing events across the enterprise. You will collaborate with the Events Manager, Team Member Engagement, and Marketing to deliver moments that reflect our brand.

The ideal candidate is highly organized, service-oriented, and able to manage multiple priorities in a fast-paced environment.