Strategic Events Coordinator: Conferences & Dinners

U.S. Bank; New York (NY); On-site; USD 100,000 - 140,000; Full time

Benefits offered by this job

Healthcare (medical, dental, vision)

Retirement plan (401(k))

Paid vacation

Job summary

BTIG is seeking an enthusiastic Special Events Associate to support virtual and in-person event marketing across multiple departments. The role requires coordinating conferences, panels, private dinners, and internal events with a strong customer service orientation.

The successful candidate will manage calendars, budgets, and post-event metrics, while building relationships across BTIG and external partners. A bachelor's degree with 2–5 years of experience is preferred.

Qualifications

• Bachelor's Degree with 2-5 years of experience in event planning logistics and meeting scheduling.
• Superior attention to detail, organization, discretion and sound judgement.
• Exhibit strong work ethic and set high standards of excellence.
• Understanding the relationship between hospitality and client development.
• Excellent time management skills with the ability to manage multiple projects concurrently.
• Motivated, self-starter, ability to work independently while coordinating the project plans with the teams.
• Ability to build both internal and external relationships.
• Demonstrate leadership, influencing, negotiation and decision-making skills.
• Able to wear many hats and work in fast paced environment.

Responsibilities

• Coordinate and manage planning and logistics for in-person and virtual events across conferences, panels, private dinners and other events.
• Manage event calendars, budgets and post-event metrics.
• Provide timelines, feedback and status updates to stakeholders.
• Prepare and communicate logistical specifications, contracts with venues and partners.
• Keep updated on venues, speakers and industry developments.
• Take on special projects and project management responsibilities as assigned.
• Coordinate with Corporate Communications to ensure BTIG branding for invites, signage, press releases and marketing inventory.
• Provide post-event wrap-ups including attendee lists, budget reconciliation and debriefs.
• Confirm food and beverage menus.
• Travel to in-person events as needed.

Skills

Project management

Communication

Attention to detail

Client relations

Time management

Leadership

Education

Bachelor's Degree

Tools

Excel

Eventbrite

Job description

BTIG is seeking an enthusiastic Special Events Associate to support virtual and in-person event marketing across multiple departments. The role requires coordinating conferences, panels, private dinners, and internal events with a strong customer service orientation.

The successful candidate will manage calendars, budgets, and post-event metrics, while building relationships across BTIG and external partners. A bachelor's degree with 2–5 years of experience is preferred.