Events Coordinator – $120–135K + Bonus!

CitiStaffing; New York (NY); On-site; USD 52,000 - 65,000; Full time

Job summary

CitiStaffing, LLC is seeking an Events Coordinator to support the Head of Events & Programs in planning and executing firm events from start to finish. This hands-on role requires ownership and proactive management across calendars, invitations, budgets, and on-site execution.

The ideal candidate is highly organized, detail-oriented, and a strong communicator, able to liaise with venues, vendors, and internal teams. Flexible hours and multi-office work in Stamford and New York are expected.

Qualifications

• Bachelor's degree preferred.
• Experience in events, hospitality, executive or administrative support, or a related fast-paced environment.
• Highly organized and detail-oriented, able to juggle multiple events and deadlines.
• Strong communicator with polished, professional presence with internal and external stakeholders.
• Flexible and available for long hours, including evenings until ~10 p.m. during events.
• Able to work from both Stamford and New York offices and increase in-office days as needed.
• Proficient in Microsoft Office (Outlook, Excel, PowerPoint).

Responsibilities

• Manage event calendars and timelines, keeping all stakeholders aligned.
• Draft, send, and track invitations and RSVPs; maintain guest lists.
• Build and track event budgets, monitoring spend against plan.
• Process and reconcile event-related expenses and invoices.
• Provide on-site support at events, including setup and breakdown ensuring smooth execution and a positive attendee experience.
• Serve as a back-up resource for event execution.
• Liaise with venues, caterers, vendors, and other partners to ensure seamless execution.
• Take ownership of projects and drive them to completion with minimal oversight.
• Uphold high customer service standards, addressing attendee and stakeholder questions, concerns, and requests with professionalism.
• Serve as the in-office point of contact while Head of Events & Programs is traveling across time zones.
• Assist with travel coordination and expense reports.

Skills

Highly organized

Strong communicator

Detail oriented

Time management

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Financial Services firm is seeking a bright, highly motivated Events Coordinator to support Head of Events & Programs in planning and executing the firm's events from start to finish. This is a hands-on, end-to-end role for someone who loves taking ownership of projects and running with them.

Responsibilities Include:

• Manage event calendars and timelines, keeping all stakeholders aligned


• Draft, send, and track invitations and RSVPs; maintain guest lists


• Build and track event budgets, monitoring spend against plan


• Process and reconcile event-related expenses and invoices


• Provide on-site support at events, including setup and breakdown ensuring smooth execution and a positive attendee experience


• Serve as a back-up resource for event execution


• Liaise with venues, caterers, vendors, and other partners to ensure seamless execution


• Take ownership of projects and drive them to completion with minimal oversight


• Uphold high customer service standards, addressing attendee and stakeholder questions, concerns, and requests with professionalism and a problem-solving mindset


• Serve as the in-office point of contact while Head off Events & Programs is traveling across time zones


• Assist with travel coordination and expense reports

Requirements Include:

• Bachelors Degree preferred


• Experience in events, hospitality, executive or administrative support, or a related fast-paced environment


• Highly organized and detail-oriented, able to juggle multiple events and deadlines at once


• Strong communicator with polished, professional presence with internal and external stakeholders


• Flexible and available for long hours, including evenings until ~10 p.m. during events


• Able to work from both the Stamford and New York offices and increase in-office days as needed


• Proficient in Microsoft Office (Outlook, Excel, PowerPoint)