Event Planning Associate: Client Conferences & Sponsorships

Antares Capital LP; New York (NY); On-site; USD 105,000 - 135,000; Full time

Benefits offered by this job

Medical coverage

401(k)

Paid time off

Parental leave

Job summary

Antares Capital LP is seeking a highly organized marketing professional to support planning and execution of the firm’s client event program in our New York or Chicago office. The Associate will drive the execution of third-party conference and sponsorship activities, ensuring flawless logistics and a consistent brand presence across all external events.

The role involves coordinating internal and external stakeholders, managing budgets, and leveraging AI and emerging technologies to optimize

Qualifications

• Bachelor's degree with 3–5 years of experience coordinating marketing events, conferences, sponsorships, or client events in financial services or a professional services environment.
• Resourceful self-starter with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent organizational, project management, and communication skills with the ability to manage multiple priorities and deadlines.
• Experience coordinating conferences, sponsorships, or client events from planning through execution, including logistics, vendor management, and budget tracking.
• Strong relationship management skills to collaborate across teams and external partners.
• Experience with project management and event platforms (Monday.com, Cvent) to manage workflows.

Responsibilities

• Support the VP of Client Events in executing client event strategy with a focus on third-party conferences and sponsorships.
• Maintain the firm's event and conference calendar; coordinate schedules and updates with internal stakeholders.
• Own day-to-day management of conference sponsorship program, including registrations, deliverables, exhibitor requirements, vendor communications, budgets, and on-site execution.
• Support planning and execution of annual client events, investor meetings, and select internal events.
• Develop timelines and monitor milestones to ensure events are delivered on schedule and to a high standard.
• Coordinate invitations, branding, presentations, signage, attendee communications, and follow-up with marketing teams.
• Ensure events reflect a consistent and professional Antares brand experience.
• Build relationships with internal partners and external service providers.
• Use Monday.com, Cvent, and CRM tools to manage workflows, registrations, and attendee data.
• Track attendance, budgets, deliverables, KPIs, and feedback for post-event reporting and improvement.
• Contribute ideas to enhance future conferences and attendee experiences.
• Other duties as assigned.

Skills

Microsoft Office

Project management

Communication

Budget tracking

Vendor coordination

Education

Bachelor's degree

Tools

Monday.com

Cvent

Job description

Antares Capital LP is seeking a highly organized marketing professional to support planning and execution of the firm’s client event program in our New York or Chicago office. The Associate will drive the execution of third-party conference and sponsorship activities, ensuring flawless logistics and a consistent brand presence across all external events.

The role involves coordinating internal and external stakeholders, managing budgets, and leveraging AI and emerging technologies to optimize