Strategic Events Assistant to Director

Fairleigh Dickinson University; Madison (NJ); On-site; USD 50,000 - 52,000; Full time

Benefits offered by this job

Tuition assistance

Health insurance

Paid time off

Retirement plan

Life insurance

Long-term disability

Commuter benefits

FSA / HSA

Job summary

Fairleigh Dickinson University is seeking an Assistant to the Director for Conferences and Events at the Florham Campus in Madison, NJ. This 12-month, 40-hour/week staff role focuses on administering conferences and events, coordinating planning, and supporting revenue-driving promotions.

The ideal candidate will have at least two years of administrative experience, strong calendar and communication skills, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• High school diploma or GED required; associate degree preferred.
• Minimum of 2 years responsible administrative work experience in a fast-paced environment.
• Experience maintaining calendars, reservations, records, or similar admin tracking systems.
• Excellent customer service skills and professional communication with internal and external stakeholders.
• Strong organizational skills and ability to manage multiple priorities and deadlines.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and ability to learn scheduling/billing systems.
• Familiarity with marketing or outreach support and basic social media coordination.
• Knowledge of contract administration and risk management preferred.
• Occasional on-site day-of-event support, including some evenings/weekends.
• Valid driver’s license and travel between campuses.

Responsibilities

• Provide advanced administrative support for planning, coordination, and execution of conferences and events.
• Support marketing and promotional efforts to increase visibility and attendance.
• Maintain accurate records and manage relationships with internal/external stakeholders.
• Assist with scheduling, reservations, and billing related to event services.

Skills

Calendar management

Customer service

Communication

Event coordination

Scheduling

Multi-tasking

On-site event support

Driver’s license

Education

High school diploma or GED

Associate degree

Tools

Microsoft Office

Job description

Fairleigh Dickinson University is seeking an Assistant to the Director for Conferences and Events at the Florham Campus in Madison, NJ. This 12-month, 40-hour/week staff role focuses on administering conferences and events, coordinating planning, and supporting revenue-driving promotions.

The ideal candidate will have at least two years of administrative experience, strong calendar and communication skills, and the ability to manage multiple priorities in a fast-paced environment.