Strategic Assistant for Conferences & Events

Fairleigh Dickinson University; New Jersey; On-site; USD 50,000 - 52,000; Full time

Benefits offered by this job

Employee tuition grant

Health/dental/RX/vision insurance

Paid time off

Retirement plan contributions

Employer paid life insurance

Job summary

Fairleigh Dickinson University in New Jersey is seeking an Assistant to the Director for Conferences and Events to provide advanced administrative support for planning, coordinating, and executing conferences, meetings, and special events. This union-position supports revenue growth through follow-up, tracking, and records management.

The role requires strong organizational skills, proficiency with Microsoft Office, ability to work evenings or weekends as needed, and a valid driver's license for

Qualifications

• Minimum of 2 years responsible administrative work experience required preferably in a multi-faceted, fast-paced work environment, including office coordination, conference services, event support, scheduling, or related experience.
• Experience maintaining calendars, reservations, records, correspondence, invoices, or similar administrative tracking systems.
• Basic knowledge of theatrical production, theater lighting, sound systems such as QLab and stage operations is highly desirable to assist in offering the best solutions for user groups.
• Must possess excellent customer service skills and the demonstrated ability to communicate professionally and effectively with internal departments, external clients, vendors, attendees, and members of the public.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities, deadlines, and interruptions in a fast-paced environment.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and ability to learn University scheduling, billing, reservation, or event-management systems.
• Familiarity with marketing or outreach support, including mailing lists, promotional materials, announcements, or basic social media coordination.
• Working knowledge of contract administration and risk management procedures preferred.
• Ability to provide occasional on-site or day-of-event support, which may include some evening or weekend hours depending on event needs.
• Valid driver’s license and accessibility to transportation for travel between campuses.
• May require standing, walking, lifting equipment (up to 25 lbs.), and occasional setup/teardown of event spaces.
• Employment is contingent upon a satisfactory background check. Candidates for hire will be required to sign a waiver authorizing the background check.

Responsibilities

• The Assistant to the Director for Conferences and Events provides advanced and diversified administrative operational support for the planning, coordination, and execution of conferences, meetings, and special events.
• This position helps support efforts to strengthen conference and event revenue streams through efficient follow-up, tracking, and administrative coordination; maintaining accurate and organized records and strong relationships with internal and external stakeholders.
• In addition, the role provides essential administrative assistance to support marketing and promotional efforts for conferences and events to increase visibility and attendance.

Skills

Administrative coordination

Customer service

Calendar management

Event support

Microsoft Office

Education

Office/administrative experience

Tools

Event-management systems

Scheduling software

Job description

Fairleigh Dickinson University in New Jersey is seeking an Assistant to the Director for Conferences and Events to provide advanced administrative support for planning, coordinating, and executing conferences, meetings, and special events. This union-position supports revenue growth through follow-up, tracking, and records management.

The role requires strong organizational skills, proficiency with Microsoft Office, ability to work evenings or weekends as needed, and a valid driver's license for