Executive Assistant & Office Manager to Director

Fairleigh Dickinson University; Teaneck Township (NJ); On-site; USD 44,000 - 68,000; Full time

Benefits offered by this job

Employee tuition grant

Health/dental/RX/vision insurance

Paid time off

Retirement plan contributions

Life insurance

Long-term disability benefits

Voluntary benefits

Job summary

Fairleigh Dickinson University’s Center for Psychological Services in Teaneck, NJ seeks an organized, experienced Assistant to the Director. The role oversees office operations, grants, and day-to-day management, including billing, reporting, and HR support.

The position emphasizes confidentiality, staff supervision, and collaboration with clinicians, faculty, and community partners to maintain service quality and compliance.

Qualifications

• Bachelor’s degree required in a related field; equivalent experience may be considered.
• Minimum 1–3 years administrative work experience in a confidential clinical setting with budget and reporting responsibilities.
• Proficiency with Microsoft Office, data processing, and reporting; able to learn and train staff as needed.
• Supervisory experience preferred; capable of guiding other staff and delegating tasks.
• Strong communication skills, professional discretion, and ability to handle confidential information.

Responsibilities

• Provide administrative support to the Director and Center operations.
• Manage day-to-day operations, accounting, billing, and third-party reimbursements.
• Generate daily/monthly financial and volume reports; monitor expenditures and grant budgets.
• Coordinate HR processes and liaise with internal/external departments and community partners.
• Oversee payroll for staff and students; manage procurement and event coordination.

Skills

Communication

Organization

Time management

Supervisory experience

Training staff

Discretion/confidentiality

Customer service

Bilingual—Spanish/English

Education

Bachelor’s degree in related field

Tools

Microsoft Office Suite

Ellucian Colleague

Data reporting tools

Job description

Fairleigh Dickinson University’s Center for Psychological Services in Teaneck, NJ seeks an organized, experienced Assistant to the Director. The role oversees office operations, grants, and day-to-day management, including billing, reporting, and HR support.

The position emphasizes confidentiality, staff supervision, and collaboration with clinicians, faculty, and community partners to maintain service quality and compliance.