Strategic Events Architect for AI Brand Experiences

Menlo Ventures; San Francisco (CA); Hybrid; USD 150,000 - 185,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company matching

Equity participation

Job summary

Higgsfield AI in San Francisco Bay Area is seeking an experienced events leader to own the event playbook and end-to-end operations for external and internal experiences.

You will build annual calendars, scalable processes, and vendor networks to drive pipeline, brand awareness, and employee engagement across a fast-growing, global team. Travel domestically and internationally as needed while collaborating with Marketing, Sales, Partnerships, People, Investor Relations, and executives.

Qualifications

• 5+ years of experience in events, experiential marketing, or a related role.
• Experience building or scaling an events program, not only executing within an established one.
• Experience owning both external/customer-facing events and internal company events.
• Proven ability to independently take complex events from an idea through execution.
• Strong operator with a bias toward action and a track record of creating structure from ambiguity.
• Exceptional project management and organizational skills with strong attention to detail.
• Experience managing meaningful event budgets and negotiating with vendors.
• Strong judgment and ability to operate in a fast-moving environment where priorities can change quickly.
• Excellent communication skills and confidence working directly with executives and cross-functional leaders.
• Willingness to travel domestically and internationally as needed.

Responsibilities

• Create and own Higgsfield’s event playbook, establishing repeatable standards and processes for planning, budgeting, approvals, vendors, logistics, communications, onsite execution, and post-event measurement.
• Build the annual events calendar and framework for determining which events Higgsfield should attend, sponsor, host, or skip.
• Create scalable templates, checklists, timelines, vendor databases, budgets, and operating processes from the ground up.
• Establish clear success metrics and post-event retrospectives to continuously improve how we operate.
• Identify gaps, solve problems proactively, and build infrastructure before it is needed.
• Approach the role with an operator mindset: move quickly, create structure from ambiguity, and continuously find ways to make the events function more efficient and scalable.
• Own event budgets, forecasts, contracts, and vendor relationships.
• Negotiate with venues, agencies, production partners, and other vendors to maximize quality and value.
• Manage multiple events and workstreams simultaneously while maintaining exceptional attention to detail.

Skills

Event management

Budgeting

Vendor negotiation

Project management

Cross-functional collaboration

Travel coordination

Job description

Higgsfield AI in San Francisco Bay Area is seeking an experienced events leader to own the event playbook and end-to-end operations for external and internal experiences.

You will build annual calendars, scalable processes, and vendor networks to drive pipeline, brand awareness, and employee engagement across a fast-growing, global team. Travel domestically and internationally as needed while collaborating with Marketing, Sales, Partnerships, People, Investor Relations, and executives.