Strategic Event Sales Supervisor — Onsite & VIP Events

Breathe Project; Pittsburgh (Allegheny County); On-site; USD 40,000 - 65,000; Full time

Job summary

Phipps Conservatory and Botanical Gardens is seeking an Event Sales Supervisor to support the Guest Service team and report to the Senior Event Sales Manager. The role focuses on scheduling and managing all Conservatory event sales, coordinating with vendors and clients, and ensuring a smooth on-site execution.

Responsibilities include preparing timelines, managing BEOs, maintaining Tripleseat CRM records, and building strong relationships with departments, leads, and partners while providing

Qualifications

• Exceptional guest service skills and strong organizational ability.
• Excellent written and verbal communications skills.
• Some knowledge of computers; Microsoft Office and CRM experience a plus.

Responsibilities

• Serve as primary staff for event sales of spaces within or for the Conservatory.
• Prepare and maintain overall event timelines and flow.
• Manage event communications, BEOs, event floor plans, contracting and CRM interactions.
• Coordinate with caterers, rental companies, musicians, etc., for logistics and floor plans.
• Provide onsite event organization and oversee clients, staff and vendors on event days.
• Direct event assistants during events and maintain relationships with clients.

Skills

Guest service excellence

Written and verbal communication

Microsoft Office

TripleSeat CRM

Fast-paced environment

Mission alignment

Education

Associate's or Bachelor's degree in business or relevant field

Tools

TripleSeat CRM

Microsoft Office

Job description

Phipps Conservatory and Botanical Gardens is seeking an Event Sales Supervisor to support the Guest Service team and report to the Senior Event Sales Manager. The role focuses on scheduling and managing all Conservatory event sales, coordinating with vendors and clients, and ensuring a smooth on-site execution.

Responsibilities include preparing timelines, managing BEOs, maintaining Tripleseat CRM records, and building strong relationships with departments, leads, and partners while providing