Event Coordinator: Sales & Events Support

Dave & Buster's; Sevierville (TN); On-site; USD 23,000 - 25,000; Full time

Job summary

Main Event is seeking an Event Coordinator to support the sales team with behind-the-scenes admin to keep our stores running smoothly. You will confirm details with hosts, process event paperwork, and assist in the overall event sales process to drive booked business.

Responsibilities include handling RFPs, site tours, contract updates, and post-sale follow-ups with Operations, while ensuring accurate BEOs and timely invoicing. Excellent communication and organization are essential.

Qualifications

• You are friendly and demonstrate a “You Got It” attitude.
• You communicate clearly with guests, Sales Team and Management.
• You articulate guests needs to Operations and Team Members.

Responsibilities

• Meet guests' event needs and update contracts accordingly.
• Take RFPs and calls for social events and convert to won business.
• Conduct site tours as needed.
• Distribute paperwork for pop up parties and staff accordingly.
• Provide admin support to Sales, follow up after sale and update BEOs.
• Follow up on AR, collect payment information and close balances.
• Submit invoices and check requests as needed.
• Ensure Operations has up-to-date BEOs for each event.
• Offer upsell opportunities after sale is closed won.

Skills

Friendly attitude

Communication

Organization

Verbal skills

Data analysis

English proficiency

Job description

Main Event is seeking an Event Coordinator to support the sales team with behind-the-scenes admin to keep our stores running smoothly. You will confirm details with hosts, process event paperwork, and assist in the overall event sales process to drive booked business.

Responsibilities include handling RFPs, site tours, contract updates, and post-sale follow-ups with Operations, while ensuring accurate BEOs and timely invoicing. Excellent communication and organization are essential.