Strategic EA to VP of Research & Innovation

San José State University; San Jose (CA); On-site; USD 74,000 - 93,000; Full time

Job summary

San José State University seeks an Executive Assistant to the Vice President for Research and Innovation (VPRI) to provide confidential, high‑level administrative and analytical support. You will manage sensitive matters, budgets, and complex calendars while coordinating with campus leaders and external partners.

You will lead strategic projects, draft communications, and help drive division‑wide initiatives.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Three years of administrative work experience.
• Master’s degree preferred, plus two years supporting senior leaders.
• Two years handling confidential personnel, labor relations, or sensitive matters.
• One year of experience monitoring budgets or preparing financial reports.

Responsibilities

• Manage sensitive administrative matters, communications, and records involving personnel issues and budgets.
• Serve as primary contact for the VPRI’s office; screen calls, greet visitors, and direct inquiries.
• Manage the VPRI’s calendar, priorities, correspondence, and follow‑up activities.
• Review and prioritize communications; provide recommendations to support executive decisions.
• Coordinate office operations, policies, and staff for committees and searches.
• Compose and distribute confidential correspondence, reports, and presentations.
• Lead special projects from planning to completion with metrics and reports.
• Monitor and reconcile office budgets; authorize expenditures, travel, payroll, and related docs.
• Plan division meetings, events, and post‑event reporting.
• Represent the VPRI’s office and liaise with campus leaders, Foundation, Chancellor’s Office, and external partners.

Skills

Confidentiality

Judgment

Analytical thinking

Communication

Time management

Budget analysis

Policy interpretation

Project management

Stakeholder relations

Office software

PeopleSoft & databases

AI awareness

Education

Bachelor’s degree

Relevant professional training

Tools

Microsoft Office

Google Apps

Adobe

PeopleSoft

Job description

San José State University seeks an Executive Assistant to the Vice President for Research and Innovation (VPRI) to provide confidential, high‑level administrative and analytical support. You will manage sensitive matters, budgets, and complex calendars while coordinating with campus leaders and external partners.

You will lead strategic projects, draft communications, and help drive division‑wide initiatives.