Strategic EA to Founder & CEO — Onsite Brooklyn

Pocketbook Agency; New York (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

Pocketbook Agency is seeking an Executive Assistant to act as the right hand of a founder and CEO in a fast-moving environment. This high-volume, principal-facing role requires proactive, intuitive work and a track record of end-to-end execution.

The ideal candidate supports a high-profile founder, manages a complex calendar and inbox across multiple platforms, coordinates domestic and international travel, and handles extremely sensitive communications with discretion.

Qualifications

• 7+ years of experience as an Executive Assistant supporting a Founder or CEO.
• Proven experience supporting a highly active, high-profile, or high-charisma founder/executive.
• Comfortable managing 400–500+ daily communications across multiple platforms.
• Extremely discreet and comfortable with significant access to personal information and communications.

Responsibilities

• Own a highly complex calendar across business, personal, family, travel, and social commitments.
• Manage an extremely high-volume inbox and communications across email, text, WhatsApp, Slack, Signal, LinkedIn, and other platforms.
• Act as the final layer of execution: tracking open loops, following up, and making sure action items are fully closed.
• Proactively prioritize the CEO's time and ensure her calendar reflects her highest-priority commitments and to-do list.
• Manage frequent domestic and international travel, often coordinating multiple flights, last-minute changes, drivers, accommodations, and logistics.
• Coordinate personal and family logistics, including children's activities, appointments, workouts, events, and other commitments.
• Prepare the CEO for meetings and events and ensure follow-up happens immediately afterward.
• Maintain a high level of discretion while having visibility into extremely sensitive personal and professional communications.

Skills

Executive support

Calendar management

Inbox management

Travel coordination

Discretion

Proactive

End-to-end execution

Job description

Pocketbook Agency is seeking an Executive Assistant to act as the right hand of a founder and CEO in a fast-moving environment. This high-volume, principal-facing role requires proactive, intuitive work and a track record of end-to-end execution.

The ideal candidate supports a high-profile founder, manages a complex calendar and inbox across multiple platforms, coordinates domestic and international travel, and handles extremely sensitive communications with discretion.