Strategic EA to CEO | Nonprofit Growth & Impact

shatterproof; Washington (District of Columbia); Hybrid; USD 90,000 - 120,000; Full time

Job summary

Shatterproof in Washington, DC, is seeking an Executive Assistant to the CEO to provide proactive strategic and administrative support, ensuring the CEO stays focused on high-impact priorities. Reporting to the CEO, this role coordinates schedules, communications, travel, and engagement across the organization, with a hybrid DC-area arrangement that requires occasional outside-hours flexibility.

The ideal candidate brings at least five years of CEO support, exceptional organization, and strong

Qualifications

• Minimum of 5 years of executive support experience.
• Excellent time management, organization, and prioritization.
• Strong written and verbal communication abilities.
• High attention to detail, discretion, and sound judgment.
• Experience with calendar and project management tools (Microsoft and Asana a plus).

Responsibilities

• Manage the CEO's complex calendar, aligning priorities and scheduling.
• Gatekeeper for incoming requests and meeting prep.
• Draft briefing materials, agendas, talking points, and follow-up actions.
• Coordinate domestic travel and accurate expense reporting.
• Support board meetings, donor outreach, and strategic partnerships.
• Draft, edit, and manage professional communications for the CEO.

Skills

Time management

Organization

Communication

Attention to detail

Discretion

Asana

Microsoft 365

Tools

Calendar tools (Outlook)

Asana

Microsoft 365

Job description

Shatterproof in Washington, DC, is seeking an Executive Assistant to the CEO to provide proactive strategic and administrative support, ensuring the CEO stays focused on high-impact priorities. Reporting to the CEO, this role coordinates schedules, communications, travel, and engagement across the organization, with a hybrid DC-area arrangement that requires occasional outside-hours flexibility.

The ideal candidate brings at least five years of CEO support, exceptional organization, and strong