Executive Assistant to The CEO

shatterproof; Washington (District of Columbia); Hybrid; USD 90,000 - 120,000; Full time

Job summary

Shatterproof in Washington, DC, is seeking an Executive Assistant to the CEO to provide proactive strategic and administrative support, ensuring the CEO stays focused on high-impact priorities. Reporting to the CEO, this role coordinates schedules, communications, travel, and engagement across the organization, with a hybrid DC-area arrangement that requires occasional outside-hours flexibility.

The ideal candidate brings at least five years of CEO support, exceptional organization, and strong

Qualifications

• Minimum of 5 years of executive support experience.
• Excellent time management, organization, and prioritization.
• Strong written and verbal communication abilities.
• High attention to detail, discretion, and sound judgment.
• Experience with calendar and project management tools (Microsoft and Asana a plus).

Responsibilities

• Manage the CEO's complex calendar, aligning priorities and scheduling.
• Gatekeeper for incoming requests and meeting prep.
• Draft briefing materials, agendas, talking points, and follow-up actions.
• Coordinate domestic travel and accurate expense reporting.
• Support board meetings, donor outreach, and strategic partnerships.
• Draft, edit, and manage professional communications for the CEO.

Skills

Time management

Organization

Communication

Attention to detail

Discretion

Asana

Microsoft 365

Tools

Calendar tools (Outlook)

Asana

Microsoft 365

Job description

ABOUT SHATTERPROOF

Shatterproof is a national nonprofit working toward a world where addiction never defines or ends a life. Through evidence-based programs, advocacy, and public education, Shatterproof works to transform systems for tomorrow, support families today, and end stigma forever.

Learn more at shatterproof.org.

WHO SUCCEEDS AT SHATTERPROOF

Shatterproof is in a period of transformative and rapid growth. We are building new systems, reimagining how work gets done, and creating more cross-functional alignment to accelerate our mission.

To thrive here, you should be energized by building, not just maintaining - and excited to bring structure, clarity, and innovation to evolving spaces.

We're looking for team members who:

• Build systems and processes from the ground up and improve them continuously as we scale.
• Take ownership and act with a builder's mindset, bringing forward solutions rather than waiting for direction.
• Influence and collaborate across teams, shaping work through strong communication and relationship-building.
• Move quickly, learn fast, and adapt with resilience, especially in a high-growth, high-impact environment.
• Are mission-driven and motivated to leave their mark on an organization working to reverse the addiction crisis.

POSITION SUMMARY

The Executive Assistant to the CEO is a highly trusted partner who will provide proactive, strategic, and administrative support to the Chief Executive Officer and, as needed, other members of the Executive Leadership Team (ELT). This role ensures the CEO can focus on high-impact priorities by managing schedules, coordinating communications, supporting internal and external engagements, and serving as a connector across the organization.

Reporting directly to the Chief Executive Officer, the Executive Assistant plays a vital role in helping the CEO operate at peak effectiveness and lead the organization with clarity, intention, and efficiency. This is a hybrid role based in the DC area, with roughly two days per week in our Metro Center office; days can vary depending on CEO and board meeting locations, and flexibility may be needed outside standard work hours.

CORE RESPONSIBILITIES

1. Executive Support
   • Manage the CEO's complex calendar, ensuring strong alignment with priorities and thoughtful sequencing of meetings.
   • Serve as gatekeeper, managing incoming requests and ensuring the CEO is prepared for all meetings.
   • Draft and prepare briefing materials, agendas, talking points, and follow-up actions.
   • Coordinate domestic travel and complete accurate and timely expense reporting.
   • Provide administrative support for key engagements, including board meetings, donor outreach, and strategic partnerships.
2. Operational & Strategic Coordination
   • Track, manage, and follow up on internal and external action items aligned with organizational goals.
   • Lead end-to-end coordination of Board of Directors and Executive Committee meetings, including compiling agendas and meeting materials, coordinating board communications, and handling meeting logistics.
   • Support coordination and communication across departments, keeping the CEO informed of key developments.
   • Draft, edit, and manage professional communications on behalf of the CEO.
   • Organize and support team and leadership meetings, including logistics, documentation, and follow-up.
   • Provide light office operations support, including managing office supply inventory and ordering, ensuring availability of core materials and supplies.
3. Confidentiality & Relationship Management
   • Act as a representative of the Executive Office, demonstrating discretion, professionalism, and cultural alignment.
   • Maintain confidentiality related to personnel, strategy, and financial matters.
   • Build strong, respectful relationships across the organization and with external stakeholders.

QUALIFICATIONS

• Minimum of 5 years of experience supporting a CEO or C-level executive; experience supporting a senior leader in a legislative or congressional office is highly valued.
• Outstanding time management, organization, and prioritization skills.
• Excellent written and verbal communication abilities.
• Strong attention to detail and ability to manage multiple priorities independently.
• High emotional intelligence, discretion, and sound judgment.
• Technological fluency, including calendar and project management tools (specific experience with Microsoft and Asana a plus).

You May Be a Good Fit If…

• You bring experience in or around legislative environments (e.g., Capitol Hill, a congressional office, or a government affairs setting) and understand legislative processes, stakeholder engagement, and high-stakes executive coordination.
• You've thrived in a remote-first or hybrid environment.
• You're familiar with nonprofit board operations, development, or fundraising teams.
• You're comfortable navigating fast-paced, evolving environments with high-level coordination needs.
• You want to be a force multiplier at the heart of a life-saving mission, helping the CEO lead with clarity and impact.