Strategic EA to CCO - Global Coordination

Natus Sensory Inc.; Philadelphia (Philadelphia County); On-site; USD 90,000 - 130,000; Full time

Job summary

Natus Medical seeks a Senior Executive Assistant to serve as a trusted partner and first point of contact for our Chief Commercial Officer (CCO). This on-site role on the U.S.

East Coast supports executive priorities, coordinates leadership activities, and helps keep the global Commercial organization running smoothly across regions and time zones. You'll manage the CCO's calendar, travel, expenses, and communications, while collaborating with senior leadership and a variety of stakeholders.

Qualifications

• Bachelor's degree in Business Administration or related field, or equivalent experience.
• 5-7+ years supporting senior executives, ideally within a global commercial or sales organization.
• Medical device or healthcare industry experience is a plus.
• Advanced Microsoft Office skills, including Outlook, PowerPoint, Word, and Teams, plus strong Excel proficiency.
• Experience with travel, expense, and purchasing systems such as Concur and Oracle; Dayforce familiarity is a plus.
• Exceptional organization, communication, prioritization, and attention to detail.
• A proactive, service-minded approach with sound judgment, discretion, and the confidence to work with senior leaders.
• Ability to manage competing priorities, remain composed under pressure, and collaborate across the Americas, EMEA/APAC, and China.
• Willingness to travel occasionally to support important regional meetings.

Responsibilities

• Executive Support: Manage the CCO's complex calendar, communications, domestic and international travel, expenses, correspondence, presentations, and reports.
• Leadership Team Coordination: Organize staff meetings, quarterly business reviews, townhalls, and offsites; prepare agendas and materials; capture decisions and track actions.
• Administrative Support: Provide calendar, travel, expense, and administrative assistance to Commercial Leadership Team members as agreed with the CCO.
• Meetings & Events: Coordinate sales meetings, training events, customer and site visits, and KOL meetings, including logistics.
• Business Operations: Liaise with other departments and executive offices, monitor timelines, process purchase orders and invoices, manage vendor arrangements, track budgets.
• Quality & Culture: Follow Quality System procedures and demonstrate North Star principles through patient-first thinking, teamwork, agility, accountability, respect, and continuous improvement.

Skills

Executive support

Calendar management

Travel planning

Expense management

Vendor coordination

Communication

Education

Bachelor's degree in Business Administration

Tools

Outlook

PowerPoint

Word

Teams

Excel

Concur

Oracle

Dayforce

Job description

Natus Medical seeks a Senior Executive Assistant to serve as a trusted partner and first point of contact for our Chief Commercial Officer (CCO). This on-site role on the U.S.

East Coast supports executive priorities, coordinates leadership activities, and helps keep the global Commercial organization running smoothly across regions and time zones. You'll manage the CCO's calendar, travel, expenses, and communications, while collaborating with senior leadership and a variety of stakeholders.