Senior Executive Assistant

Natus Medical Incorporated; Philadelphia (Philadelphia County); On-site; USD 85,000 - 105,000; Full time

Benefits offered by this job

Health benefits

401k contribution

Paid holidays

Floating holidays

Paid time off

Tuition reimbursement

Bonus potential

Job summary

Natus Medical Incorporated on the U.S. East Coast seeks a Senior Executive Assistant to serve as a trusted partner and first point of contact for the Chief Commercial Officer.

This role supports a highly visible executive, coordinates priorities, schedules, and communications across regions and time zones. You will manage complex calendars, travel, and expenses; coordinate leadership meetings and offsites; assist with reports and presentations; collaborate across Commercial teams, and uphold

Qualifications

• Bachelor's degree in Business Administration or related field or equivalent experience.
• 5–7+ years supporting senior executives, ideally within a global commercial or sales organization.
• Medical device or healthcare industry experience is a plus.
• Advanced Microsoft Office skills, including Outlook, PowerPoint, Word, and Teams, plus strong Excel proficiency.

Responsibilities

• Manage the CCO's calendar, communications, domestic and international travel, expenses, correspondence, presentations, and reports.
• Coordinate leadership team activities, quarterly reviews, townhalls, and offsites with clear agendas and action tracking.
• Provide calendar, travel, expense, and administrative support to Commercial Leadership Team members as agreed with the CCO.

Skills

Executive support

Calendar management

Travel planning

Vendor coordination

Budget coordination

Microsoft Office

Concur

Oracle

Communication

Organization

Education

Bachelor's degree in Business Administration or related field

Tools

Concur

Oracle

Dayforce

Excel

PowerPoint

Outlook

Teams

Job description

FOR MORE THAN 80 YEARS, Natus has been working in collaboration with clinicians to deliver industry-leading neuro solutions that help providers more easily make sense of the body’s signals.

Natus Medical | U.S. East Coast- Must sit in Eastern Time | Full-Time | Exempt

Department: Commercial | Reports to: Chief Commercial Officer

About The Opportunity

Natus Medical is seeking an experienced Senior Executive Assistant to serve as a trusted partner and first point of contact for our Chief Commercial Officer (CCO).

In this highly visible role, you’ll manage executive priorities, coordinate leadership activities, and help keep our global Commercial organization running smoothly across regions and time zones. You’ll work closely with senior leadership, exercise sound judgment and discretion, and have opportunities to support broader business initiatives as the organization evolves.

What You’ll Do

• Executive Support: Manage the CCO's complex calendar, communications, domestic and international travel, expenses, correspondence, presentations, and reports. Anticipate needs, track commitments, and handle confidential information with discretion.
• Leadership Team Coordination: Organize staff meetings, quarterly business reviews, townhalls, and offsites. Prepare agendas and materials, capture decisions, track action items, and coordinate input from leadership.
• Administrative Support: Provide calendar, travel, expense, and administrative assistance to Commercial Leadership Team members as agreed with the CCO. Maintain distribution lists, organizational charts, shared sites, and Teams channels.
• Meetings & Events: Coordinate sales meetings, training events, customer and site visits, and Key Opinion Leader (KOL) meetings, including logistics, venues, agendas, communications, and follow-up.
• Business Operations: Liaise with other departments and executive offices, support projects, monitor timelines, process purchase orders and invoices, manage vendor arrangements, and track budgets.
• Quality & Culture: Follow applicable Quality System procedures and demonstrate Natus's North Star principles through patient-first thinking, teamwork, agility, accountability, respect, and continuous improvement.

Additional Responsibilities May Be Assigned As Business Needs Evolve.

What You’ll Bring

• Bachelor's degree in Business Administration or a related field, or equivalent experience.
• 5–7+ years supporting senior executives, ideally within a global commercial or sales organization.
• Medical device or healthcare industry experience is a plus.
• Advanced Microsoft Office skills, including Outlook, PowerPoint, Word, and Teams, plus strong Excel proficiency.
• Experience with travel, expense, and purchasing systems such as Concur and Oracle; Dayforce familiarity is a plus.
• Exceptional organization, communication, prioritization, and attention to detail.
• A proactive, service-minded approach with sound judgment, discretion, and the confidence to work with senior leaders.
• Ability to manage competing priorities, remain composed under pressure, and collaborate across the Americas, EMEA/APAC, and China.
• Willingness to travel occasionally to support important regional meetings.

What Success Looks Like

You’ll help ensure the CCO can focus on strategic priorities, leadership meetings are organized and productive, commitments are followed through, and stakeholders experience the Office of the CCO as responsive, professional, and well organized.

Join Natus Medical

This is an opportunity to work alongside global commercial leadership, contribute to meaningful business initiatives, and support an organization dedicated to improving patient outcomes.

Natus Medical is committed to an inclusive workplace. We provide reasonable accommodations for individuals who need support performing the essential functions of the role.

Pay Transparency

Pursuant to the requirements of applicable State laws and regulations, the starting salary range for this position is $85-105K USD. Factors which may affect starting pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate.

Compensation and Benefits

Natus offers generous compensation and benefits packages including health benefits, 401k contribution, 7 paid holidays + 2 floating holidays of your choosing, generous paid time off, tuition reimbursement assistance program, eligibility for performance-based bonuses or commissions, where applicable and more.

Be the People part of the Neuro Solution.

EEO Statement

Natus Medical is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, veteran status, disability, sexual orientation, gender identity, or any other protected status.

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