Strategic EA & Office Manager for a Private Foundation

1434 Foundation; Boston (MA); On-site; USD 60,000 - 90,000; Full time

Job summary

The One Four Three Four Foundation, a private Boston-based family foundation, seeks an Executive Assistant/Office Administrator to support the Director, Grants Officer, and staff. The role centers on coordinating schedules, planning events, and maintaining an efficient office environment.

Responsibilities include executive support to the Director, general office administration, and project management for events.

Qualifications

• 3–4 years of Executive Assistant experience, plus event planning and/or Public Relations experience a plus.
• Clear, proactive communicator in a small team; asks questions when needed.
• Impeccable integrity, judgment and discretion with a professional demeanor.

Responsibilities

• Executive Support to Director: manage schedule, coordinate with Grants Officer, prep for meetings, plan deadlines, draft correspondence, organize agendas and travel.
• General Office Administration: answer phones, greet visitors, manage files, compile agendas, run errands, maintain IT needs and internal databases.
• Project Management & Event Planning: oversee logistics for special events, manage budgets for venues, catering, AV, invitations and transport.

Skills

Executive support

Public relations

Discretion

Self-starter

Time management

Communication

Interpersonal skills

Diplomacy

Multitasking

Tech savvy

Job description

The One Four Three Four Foundation, a private Boston-based family foundation, seeks an Executive Assistant/Office Administrator to support the Director, Grants Officer, and staff. The role centers on coordinating schedules, planning events, and maintaining an efficient office environment.

Responsibilities include executive support to the Director, general office administration, and project management for events.