Strategic Corporate Event Coordinator – NY

ECLARO; New York (NY); Vor Ort; USD 55.000 - 75.000; Vollzeit

Benefits dieser Stelle

401k Retirement Savings Plan

Commuter Check Pretax

Medical, Dental & Vision Insurance

Zusammenfassung

ECLARO seeks an experienced Event Coordinator for our client in New York, NY. The role supports planning and execution of internal events, conferences, trainings, meetings, and dinners, collaborating with leadership, marketing, and business teams to reflect the client brand and engage advisors and staff.

You will vendor manage, handle registrations, budgets, and post-event reporting, and ensure flawless onsite execution with strong attention to detail in a fast-paced financial services

Qualifikationen

• 5+ years of experience in event coordination, preferably in corporate, financial services, or professional services environments.
• Experience managing multiple events simultaneously with strong attention to detail.
• Strong organizational, communication, and problem-solving skills.
• Experience working with executive leadership, senior stakeholders and external partners.
• Proficiency with Microsoft Office and event management tools / platforms.

Aufgaben

• Coordinate end-to-end planning of events including conferences, training sessions, corporate meetings, and dinners.
• Develop timelines, run-of-show documents, and detailed logistical plans for each event.
• Manage on-site execution including setup, vendor coordination, and issue resolution to ensure flawless delivery.
• Source, evaluate, and manage relationships with venues and vendors (AV, catering, travel, etc.).
• Negotiate contracts in conjunction with manager and COO and ensure all services align with budget and event objectives.
• Coordinate site visits and oversee logistics such as audiovisual needs and space planning in coordination with Client IT and the EA team.
• Manage event registration, RSVP tracking, and attendee communications together with the marketing team.
• Prepare registration reports and maintain accurate participant data (e.g., tracking RSVPs and headcount for events).
• Coordinate event communications (invitations, registration follow ups, Know Before You Go emails, etc.).
• Partner with executive leadership, executive assistants, event host, marketing, and external partners to align on event goals and messaging.
• Serve as a central point of contact across internal teams and vendors.
• Collaborate with marketing on event materials, branding, and communications.
• Support event budget creation and track expenses to ensure cost efficiency.
• Process invoices and vendor payments.
• Deliver post-event reporting including attendance, feedback, and recommendations for improvement.
• Oversee onsite execution including registration, vendor coordination, and troubleshooting and coordinate with the event management vendor if one is hired.
• Ensure all event elements run according to plan and meet Client quality standards.
• Provide a high-touch, professional experience for advisors, clients, and partners.

Kenntnisse

Event coordination

Organization

Communication

Problem-solving

Stakeholder management

Time management

Ausbildung

Bachelor's Degree in Marketing, Communications, Hospitality, or related field

Tools

Microsoft Office

Event management software

Jobbeschreibung

ECLARO seeks an experienced Event Coordinator for our client in New York, NY. The role supports planning and execution of internal events, conferences, trainings, meetings, and dinners, collaborating with leadership, marketing, and business teams to reflect the client brand and engage advisors and staff.

You will vendor manage, handle registrations, budgets, and post-event reporting, and ensure flawless onsite execution with strong attention to detail in a fast-paced financial services