Strategic Contract Administrator: University Procurement

Embry-Riddle; Daytona Beach (FL); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Paid time off

Tuition coverage

Retirement contributions

Personal leave

Job summary

Embry-Riddle Aeronautical University is seeking a Contract Administrator to manage the contract lifecycle within Procurement Services, ensuring compliance from solicitation through renewal and renewal activity. You will coordinate with Legal and internal stakeholders to align contracts with university policies and regulatory requirements.

The role emphasizes analytical thinking, negotiation, and process improvement, with opportunities to develop reporting tools, training resources, and SLA

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Finance, Accounting, or related field.
• 1–3 years of experience in procurement, contract administration, accounting, finance, or related business function.
• Knowledge of procurement principles, contract management, and supply chain processes.
• Strong analytical, negotiation, and problem-solving skills with ability to evaluate contractual risk.
• Excellent written and verbal communication skills and ability to build relationships.
• Demonstrated organizational skills with multi-project management and deadlines.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Experience with contract management or procurement software systems.
• Ability to maintain confidentiality and exercise sound judgment with sensitive information.
• Strong customer service orientation and commitment to process improvement.

Responsibilities

• Manage the University's electronic contract management system, ensuring contracts are maintained, monitored, and renewed.
• Review, analyze, and process contract packages for completeness, compliance, and alignment with policies and procurement requirements.
• Coordinate contract workflow between Procurement, Legal, and internal departments from solicitation through execution and PO creation.
• Identify contractual risks and propose modifications or mitigation strategies.
• Provide guidance on contract processes, policies, and best practices to stakeholders.
• Develop and maintain contract-related documentation, reporting tools, and training resources.
• Act as liaison with suppliers regarding contract administration, amendments, approvals, and SLA compliance.
• Support competitive solicitations, strategic sourcing initiatives, and state/federal contract administration.
• Partner with General Counsel to facilitate legal review and ensure complete submissions.
• Identify opportunities for continuous process improvement and provide updates to Procurement leadership.

Skills

Analytical thinking

Negotiation

Problem solving

Written and verbal communication

Organizational skills

Microsoft Office

Contract management software

Confidentiality

Customer service orientation

Process improvement

Education

Bachelor's degree in Business Administration, Supply Chain Management, Finance, Accounting

Tools

Contract management software

Workday or equivalent ERP procurement tools

Job description

Embry-Riddle Aeronautical University is seeking a Contract Administrator to manage the contract lifecycle within Procurement Services, ensuring compliance from solicitation through renewal and renewal activity. You will coordinate with Legal and internal stakeholders to align contracts with university policies and regulatory requirements.

The role emphasizes analytical thinking, negotiation, and process improvement, with opportunities to develop reporting tools, training resources, and SLA