Strategic Construction Projects Coordinator

Clark Art Institute; Williamstown (MA); On-site; USD 60,000 - 85,000; Full time

Job summary

Clark Art Institute in Williamstown, MA seeks a Construction Project Coordinator to provide administrative and technical support for capital projects, including new wing additions and renovations.

Reporting to the Deputy Director, you will manage documents, coordinate with the Owner’s Representative, Architect, and Construction Manager, and assist with scheduling, budgeting, and communications to meet deadlines and deliverables.

Qualifications

• Bachelor’s degree or equivalent experience in project management, architecture, engineering, or related field.
• Two+ years of experience in project coordination, preferably in architectural, construction, or museum settings.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite and project management software.

Responsibilities

• Document Management: Organize, file, and maintain project materials (drawings, reports, photos, correspondence) with accurate record keeping.
• Archiving: Collaborate with Archivist to archive materials accessibly.
• Liaison Support: Serve as point of contact among Owner’s Representative, Architect, Construction Manager, and internal stakeholders.
• Reporting: Prepare reports and presentations; transcribe meeting notes; draft correspondence; ensure document distribution.
• Research: Conduct research, prepare RFPs, share findings with stakeholders.
• Scheduling: Coordinate meetings, attend project meetings, take notes.
• Administrative Tasks: Answer emails/calls, draft correspondence, respond to requests.
• Invoicing and Budgeting: Code invoices and reconcile expenditures with Owner’s Representative and Clark finance staff.
• Support other capital projects as needed.
• Construction Oversite: Assist PM/CM/Owner’s Rep on site to ensure work aligns with plan.

Skills

Organizational skills

Attention to detail

Communication

Writing skills

Project coordination

MS Office

Project management software

Education

Bachelor’s degree or equivalent in PM, architecture, engineering, or related field

Tools

Microsoft Office

Project management software

Job description

Clark Art Institute in Williamstown, MA seeks a Construction Project Coordinator to provide administrative and technical support for capital projects, including new wing additions and renovations.

Reporting to the Deputy Director, you will manage documents, coordinate with the Owner’s Representative, Architect, and Construction Manager, and assist with scheduling, budgeting, and communications to meet deadlines and deliverables.