Construction Projects Coordinator - Admin & Liaison

Berkshirejobs; Williamstown (MA); On-site; USD 42,000 - 64,000; Full time

Job summary

The Clark Institute is seeking a Construction Project Coordinator to provide administrative and technical support for capital projects on its Williamstown campus. You will coordinate with the Deputy Director, Owner’s Representative, Project Manager, and facilities staff to ensure timely flow of information and materials.

Responsibilities include document management, archiving, scheduling, reporting, invoicing, and budget reconciliation.

Qualifications

• Strong organizational, communication, and multitasking skills.
• Experience supporting project management processes and documentation.
• Two-year term-limited project position with potential extension.

Responsibilities

• Organize, file, and maintain project materials and drawings.
• Archive project materials with Archivist.
• Act as a liaison among Owner’s Representative, Architect, CM, and internal staff.
• Prepare reports, transcribe notes, and draft correspondence.
• Conduct research, assist with RFPs, and share findings.
• Schedule meetings and take detailed notes.
• Provide general administrative support (emails, calls, letters).
• Code invoices and reconcile expenditures with finance staff.
• Support other internal capital projects as needed.
• Assist with construction oversight and monitoring with PM/CM.

Skills

Document management

Project coordination

Budgeting

Communication

Meeting scheduling

Archiving

Stakeholder liaison

Job description

The Clark Institute is seeking a Construction Project Coordinator to provide administrative and technical support for capital projects on its Williamstown campus. You will coordinate with the Deputy Director, Owner’s Representative, Project Manager, and facilities staff to ensure timely flow of information and materials.

Responsibilities include document management, archiving, scheduling, reporting, invoicing, and budget reconciliation.