Strategic Commercial Project Coordinator

SERVPRO of Lexington; Lexington (KY); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Opportunity for advancement

Paid time off

Training & development

Vision insurance

401(k) matching

Competitive salary

Dental insurance

Job summary

SERVPRO Team Phillips/Smith is seeking a Commercial Project Coordinator to support the execution of commercial restoration projects from initial loss through final payment. You will act as the administrative and operational liaison among clients, project managers, estimators, accounting, subcontractors, and vendors to keep projects organized, profitable, and efficiently managed.

The ideal candidate is highly organized, detail-oriented, customer-focused, and able to manage multiple priorities in

Qualifications

• High school diploma or equivalent.
• 3+ years of administrative, project coordination, construction, restoration, or related experience.
• Excellent organizational and time-management skills.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office (Excel, Word, Outlook, Teams).
• Ability to manage multiple projects simultaneously while maintaining attention to detail.
• Customer-service oriented with a professional demeanor.

Responsibilities

• Serve as a primary administrative point of contact for commercial clients.
• Maintain proactive communication regarding project progress, documentation, scheduling, billing, and payment status.
• Coordinate with customers to obtain required approvals, documentation, and information throughout the project lifecycle.
• Assist estimators and project managers in streamlining the estimating process to accelerate billing and improve cash flow.
• Coordinate timely preparation of estimates for emergency services, initial draws, progress billings, change orders, and final invoices.
• Review invoices, purchase orders, subcontractor charges, rental equipment, and material costs for recoverability.
• Order project materials, equipment, and supplies; coordinate deliveries to job sites.
• Maintain accurate project information within project management systems; verify budgets and change orders.
• Support collections by assisting with invoice documentation and customer billing inquiries.
• Maintain organized electronic project files and assist with contract/insurance documentation.

Skills

Organization

Time management

Communication

Problem solving

Team collaboration

Attention to detail

Confidentiality

Education

High school diploma

Tools

Microsoft Office

QuickBooks

Xactimate

DASH/PM software

SERVPRO systems

Job description

SERVPRO Team Phillips/Smith is seeking a Commercial Project Coordinator to support the execution of commercial restoration projects from initial loss through final payment. You will act as the administrative and operational liaison among clients, project managers, estimators, accounting, subcontractors, and vendors to keep projects organized, profitable, and efficiently managed.

The ideal candidate is highly organized, detail-oriented, customer-focused, and able to manage multiple priorities in