Strategic Carrier Payables Specialist

United Business Mail Logistics LLC; Connecticut; Sur place; USD 52 000 - 68 000; Plein temps

Résumé du poste

United Business Mail Logistics LLC in Glastonbury, CT is seeking a Carrier Payables Specialist to manage payables to transportation vendors and carriers, ensuring accurate, timely, and compliant payment processing per company terms.

The ideal candidate is detail-oriented and analytical, able to handle large volumes of transactions in a fast-paced logistics environment while maintaining strong relationships with carriers and internal stakeholders across Operations, Carrier Management, and Finance.

Qualifications

• High school diploma or GED required.
• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, Supply Chain, Logistics, or related field preferred.
• Minimum of 2-5 years of accounts payable, transportation payables, logistics finance, or related accounting experience preferred.
• Experience working with transportation carriers, freight invoices, or logistics operations strongly preferred.
• Experience using accounting systems, transportationManagement systems (TMS) preferred.

Responsabilités

• This is an onsite, office position in our Glastonbury, CT office.
• Process carrier invoices and transportation payables accurately and timely in accordance with company payment terms.
• Audit carrier invoices against shipment records, rate confirmations, accessorial approvals, and transportation management system data.
• Research, investigate, and resolve invoice discrepancies, payment variances, duplicate invoices, and billing issues.
• Establish new carrier accounts by collecting required documentation, verifying compliance requirements, and ensuring accurate system setup.
• Maintain carrier master data, including payment information, tax documentation, insurance verification, and contact information.
• Coordinate with Dispatch Operations and LTL Carrier Management teams to validate shipment activity and billing accuracy.
• Perform carrier account reconciliations and resolve outstanding balances, unapplied payments, credits, and disputed charges.
• Review and reconcile carrier statements to ensure all invoices are accounted for and properly processed.
• Monitor aging payables and identify issues that may impact timely carrier payments.
• Support month-end and year-end closing activities related to transportation payables.
• Communicate with carriers regarding invoice inquiries, payment status requests, and account reconciliation needs.
• Maintain electronic and physical documentation in accordance with company record retention requirements.
• Identify opportunities to improve efficiency, automation, controls, and invoice processing accuracy.
• Follow established standard operating procedures and internal controls.
• Perform other duties and special projects as assigned.

Connaissances

Accounts payable

Account reconciliation

Excel proficiency

Analytical thinking

Attention to detail

Communication skills

Team collaboration

Confidentiality

Formation

High school diploma or GED

Accounting/Finance/Business/Logistics degree

Outils

Accounting systems

Transportation Management System (TMS)

Description du poste

United Business Mail Logistics LLC in Glastonbury, CT is seeking a Carrier Payables Specialist to manage payables to transportation vendors and carriers, ensuring accurate, timely, and compliant payment processing per company terms.

The ideal candidate is detail-oriented and analytical, able to handle large volumes of transactions in a fast-paced logistics environment while maintaining strong relationships with carriers and internal stakeholders across Operations, Carrier Management, and Finance.