Strategic Billing & Invoicing Specialist

Spencer Fane LLP; Greenville (SC); Hybrid; USD 80,000 - 98,000; Full time

Job summary

Spencer Fane LLP seeks a Billing Specialist to process client invoices and support internal and external clients. The role emphasizes accuracy, attention to detail, and strong communication. Hybrid work is available in multiple offices, including Greenville, SC.

Responsibilities include generating proformas, managing billing instructions, and assisting with reports. Experience with Aderant and Elite Enterprise is preferred, along with solid Microsoft Office skills.

Qualifications

• Associate or bachelor's degree in accounting or related area preferred.
• Minimum 3+ years of legal billing experience preferred.
• Experience with Elite Enterprise, Aderant 8.2 and Thomson Elite eBILLINGHUB is preferred.
• Proficient in Microsoft Office (Word, Outlook, Excel).
• Strong organizational and time management skills to meet deadlines.
• Ability to work independently and in a team with minimal supervision.
• Excellent written and verbal communication.

Responsibilities

• Generate attorney-edited changes on monthly proformas/pre-bills for multiple offices.
• Maintain awareness of special billing instructions and rate exceptions.
• Complete tasks to generate client invoices.
• Troubleshoot issues with Aderant.
• Prepare and send edited invoices to legal administrative assistants.
• Provide ad hoc reports and summaries for Legal Staff; assist with proformas and invoices.
• Apply invoice discounts as applicable.
• Process Work In Progress (WIP) write/downs with approvals.
• Apply unallocated funds with attorney direction.
• Field emails from attorneys and LAAs requesting changes or new invoices.
• Complete billing for assigned attorneys to avoid delays in prebilling.
• Apply trust funds as directed.

Skills

Excellent communication skills

Strong organizational skills

Time management

Team player

Education

Associates or Bachelor's degree in accounting or related area

Tools

Elite Enterprise

Aderant 8.2

Thomson Elite eBILLINGHUB

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

Spencer Fane LLP seeks a Billing Specialist to process client invoices and support internal and external clients. The role emphasizes accuracy, attention to detail, and strong communication. Hybrid work is available in multiple offices, including Greenville, SC.

Responsibilities include generating proformas, managing billing instructions, and assisting with reports. Experience with Aderant and Elite Enterprise is preferred, along with solid Microsoft Office skills.