Strategic Advancement Finance & Admin Lead

University of Massachusetts Medical School; Worcester (MA); On-site; USD 70,000 - 100,000; Full time

Job summary

University of Massachusetts Medical School seeks an Associate Director to oversee the day-to-day operations of the Advancement Administration and Finance department, including budgeting, accounting and HR activities, purchasing, vendor contracts, and facilities planning.

The role involves managing financial reporting, preparing budget reports, processing journal entries and supporting audits while ensuring efficient administrative workflows across the department.

Qualifications

• Bachelor's degree required.
• 2 years budgeting, accounting, or related experience.
• Strong written and verbal communication skills.
• Team player in a fast-paced environment.
• Proficiency with Microsoft Office and databases.

Responsibilities

• Reconcile fundraising totals with finance deposits.
• Prepare and distribute budget reports.
• Supervise dispersion of funds among departments.
• Process journal entries.
• Coordinate submission and tracking of contracts, invoices, bankcards and gift cards.
• Prepare reports for audits for finance department.
• Streamline ordering and asset management processes.
• Oversee routine services and service providers for the department.
• Manage onboarding and staff changes, including asset orders.
• Maintain personnel files.
• Process timesheets and compensation forms.
• Provide back-up gift processing support.
• Support Salesforce data as needed.
• Coordinate renovations and moves with facilities.
• Advise HR and procurement on policy and procedures.
• Maintain relationships with UMass Chan departments.
• Issue correspondence on departmental issues.
• Evaluate/improve procedures for efficiency.
• Coordinate special projects.
• Perform other duties as required.

Skills

Budget management

Financial reporting

Microsoft Office

Education

Bachelor's degree

Tools

Salesforce CRM

Job description

University of Massachusetts Medical School seeks an Associate Director to oversee the day-to-day operations of the Advancement Administration and Finance department, including budgeting, accounting and HR activities, purchasing, vendor contracts, and facilities planning.

The role involves managing financial reporting, preparing budget reports, processing journal entries and supporting audits while ensuring efficient administrative workflows across the department.